The Specialist, Humanitarian Finance and Compliance will serve as the primary finance focal point on a portfolio of active humanitarian awards. This role will manage the life cycle of awards, overseeing the financial management for the Department of Humanitarian Responses’ (DHR) key institutional donors (UNHCR, WFP, BPRM, OFDA), in coordination with the humanitarian program unit. This role will report into the Associate Director, Humanitarian Finance and Compliance and will be responsible for award compliance with Save the Children’s accounting policies and donor requirements. This role will ensure accurate, complete and reliable financial information is maintained in both award and financial systems.
What You’ll Be Doing (Essential Duties)
Portfolio Finance Management (50%)
- This role will ensure accurate, complete and reliable financial information is maintained through the following actions: conduct budget vs. actuals budget analyses; ensure appropriate expensing and coding of award costs; conduct Life of Award (LoA) analyses for financial monitoring of spend; general ledger reviews, as needed; and determine corrective actions necessary to resolve errors, then independently manage follow-up actions between HQ and Country Office stakeholders.
- Oversee expenses are in accordance with donor rules and regulations and approved budgets. Oversee issues as needed and as appropriate to financial compliance including collaborating with humanitarian management team, legal team, or grants and contracts support.
- Monitor alignment of financial system and award management systems.
- Produce detailed transaction reports as needed, for further analysis.
- Maintain knowledge on donor rules and regulations, and monitor and review compliance. Support any required audits. Work closely with Humanitarian Programs Unit to track spending, provide information for financial reporting, reference financial system for information and manage expenses re-class of home office costs.
- Oversee and actively contribute to the development of cost proposals, including: sharing and conducting necessary trainings on cost proposal templates; ensuring SCUS costs are appropriately budgeted into the projects; conducting thorough review of proposal budgets in collaboration with country office and HQ colleagues; ensuring proposal budget documents are ready for donor submission.
Financial Reporting and Close-Outs (30%)
- Facilitate financial reconciliation with country offices and global finance, including final accruals, receivables, and adjustments.
- Complete award process of close-out via the Award Management System Close-Out checklist. Manage close-out workflows and facilitate review follow-ups as needed.
- Review financial reports prepared by Global Finance and support changes and follow up work with humanitarian team members as needed.
- Support on financial close-out of awards including analysis of expenditures and receipt balances as may be necessary.
- Coordinate with Donor Billing and Reporting Unit to reconcile final reports and prepare any additional documentation necessary for award close out.
- Receivable Balances (20%)
- Collaborate with Donor Billing & Reporting to manage receivable balances
- Maintain receivable reconciliation worksheet
amounts invoiced versus reimbursed
- § individual invoice;
- § individual payments received,
- § identify any outstanding payment not yet received from the donor
Travel: Up to 10%
- Travel to Save the Children country offices (international travel) to conduct award reviews, provide financial management support and build CO capacity on donor requirements.
- Required Qualifications
- Minimum 3-5 years' professional experience, to include finance related work experience (budget management, financial reporting, bookkeeping, award management, financial data management...)· High School or Technical/Vocational Degree
- Excellent analytical, organization, financial problem solving, communication skills
- Ability to work with non-financial stakeholders and communicate effectively and help them understand financial processes and procedures
- Must be detail oriented
- Ability to multi-task and work well under pressure, many times with competing priorities and deadlines
- Excellent written English and computer skills, advanced proficiency in Word, Excel, PowerPoint
- Able and willing to travel internationally up to 10% of the time.
- Preferred Qualifications
- Bachelor’s degree in accounting or related field
- Experience working with general ledger and financial systems
- Experience providing training to both finance and non-finance staff
- International Experience
- Experience in humanitarian settings in the field
- Knowledge of OFDA, BPRM, UNHCR and WFP
- Demonstrated experience working across the full cycle of grant/award management from proposal and budget development through to reporting and close-out.
- Knowledge of USG, UN and other donor funding mechanisms.
Why you should join the Save the Children Team
Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.
About Save the Children
- Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
- Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.
- We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.