Staff Administrative Assistant

Kosovo Specialist Chambers and Specialist Prosecutor's Office , Netherlands

Skill Required:, HR and Admin
Preferred Experience: 
5 years
Closing Date for Applications: 
16th November, 2020


Job Description

Main Tasks and Responsibilities:

  •  To advise and assist the staff and interns of the Kosovo Specialist Chambers and Specialist Prosecutor’s Office concerning Human Resources policies and procedures;
  •  To contribute to the development, implementation and review of the Human Resources strategies, policies and procedures;
  •  To advise the staff and interns on their benefits and entitlements in accordance with the established policies;
  •  To advise the staff and interns regarding the health insurance policy, and to be their point of contact for any health insurance matters;
  •  To process leave, home travel, other staff requests checking eligibility and compliance with the established policies and procedures, including necessary update of the respective databases/systems;
  •  To enter and update records in all personnel related databases/ERP system and to manage the physical files of staff and interns;
  •  To coordinate timely the performance evaluation process and renewal of contract/extension of tour of duty exercises for the staff and maintain relevant records;
  •  To coordinate with all relevant stakeholders, including Line Managers, the deployment of selected candidates, redeployment and check-in/out of staff members and interns;
  •  To prepare accurately the employment contracts, internship agreements and their amendments/annexes;
  •  To calculate the payroll, entitlements, leave balance of staff and interns in a timely and accurate manner and in accordance with the established policies and procedures;
  •  To draft the decision/information memoranda, communication to staff and interns on all personnel related matters and to be responsible for their accuracy;
  •  To plan and organise the relevant training/briefings for staff and interns;
  •  To assist in the handling of all special projects related to personnel issues;
  •  To undertake any other related tasks as requested by the Line Managers.

Essential Qualifications and Experience:

Essential

  •  A level of secondary education attested by a diploma
  •  A minimum of eight (8) years of relevant professional experience, after having fulfilled the education requirements.

Specification of Education and Experience:

  •  A minimum of seven (7) years of responsible professional full-time experience in personnel administration/financial matters, in particular calculation of payroll/staff entitlements;
  •  Excellent interpersonal and communication skills in English, both verbal and written;
  •  Excellent computer skills in MS Office applications (Excel, Word, Power Point, Access);
  •  Excellent drafting skills;
  •  Tact, accuracy with an eye for details and discretion;
  •  Ability to work productively in a fast-paced, team-oriented environment and produce accurate work under pressure and in difficult circumstances;
  •  Ability to establish and maintain effective and constructive working relationships with people of different national and/or cultural backgrounds with respect for diversity.

Desirable

  •  Knowledge of the functioning of the EU and in particular CSDP Missions;
  •  Good understanding of the political, cultural and security situation of the Balkans, in particular Kosovo;
  •  International experience, particularly with multi-national and international organisations;
  •  Experience with SharePoint.

Source:https://www.scp-ks.org/en/employment/calls-contributions-cfc-staff-members


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