Background Information - Job-specific
UNOPS hosts the Stop Tuberculosis Partnership Secretariat (STBP) as of 1 January 2015, in Geneva, Switzerland. The vision of the Stop TB Partnership is to realize the goal of elimination of Tuberculosis (TB) as a public health problem and, ultimately, to obtain a world free of TB by ensuring that every TB patient has access to effective diagnosis, treatment and cure; stopping transmission of TB; reducing the inequitable social and economic toll of TB; and developing and implementing new preventive, diagnostic and therapeutic tools and strategies. The Stop Partnership is uniquely positioned to support the development and further implementation by partners of the current and future Global Plan, acting as a coordinator and catalyst for the range of partners engaged in the fight against TB.
Founded in 2001, the Stop TB Partnership's mission is to serve every person who is vulnerable to TB and ensure that high-quality treatment is available to all who need it. Stop TB partners include international and technical organizations, government programmes, research and funding agencies, foundations, NGOs, civil society and community groups and the private sector.
Under the guidance and supervision of the Deputy Director, the Procurement Specialist provides overall support to the National TB Program (PNLT) and other tuberculosis (TB) stakeholders in the DRC to improve the supply for TB drugs and commodities.
The responsibilities of the Procurement Specialist will be the following:
Development and Implementation of Quantification, forecasting and Procurement strategies:
- Quantify TB commodities, including first-line and second-line drugs, GeneXpert, and laboratory supplies for first-line and second-line drug susceptibility testing (Xpert MTB/RIF cartridges, line probe assay, etc).
- Coordinate the adoption, troubleshooting and ongoing usage of quantification and forecasting tools (e.g., QuanTB).
- Strengthen systems to improve stock reporting and provide early alert on possible stock-outs or expirations.
- Strengthen and streamline the TB commodity quantification and procurement process within the PNLT.
- Ensure active monitoring of orders of TB drugs and commodities.
- Coordinate the downstream coordination and management of TB commodities by improving and optimally using available tools such as the TB medicines Web based Ordering System and the TB Support Supervision Performance Assessment and Recognition Strategy (TB SPARS).
- Provide guidance to the PNLT in monitoring pharmaceutical and health product procurement needs of Global Fund, Government of DR Congo and PEPFAR grants.
Implementation of Logistics and supply chain strategies:
- Integrate logistics data quality analysis and audits into routine M&E activities to allow utilization of logistics data by the program.
- Provide technical assistance to MDR and XDR TB sites to ensure optimal stock levels with periodic on-site support.
- Develop Early Warning Systems (and strengthen existing Early Warning Systems) for blockages in the supply chain and potential stock outs, as well as potential overstocking situations that could lead to expiration of drugs and wasted resources. Identify the points where delays and blockages take place and suggest solutions to resolve the delays and blockages.
- Develop TB supply chain tracking tools, including a tool to track the domestic movement of commodities between the PNLT and provincial TB offices and prevent shipping delays once shipments are sub-contracted to local transporters, and a monthly monitoring tool to assess the efficiency of the PNLT supply chain.
Manage and guide Procurement processes:
- Sustainability embedded in the procurement process.
- Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies and instruments.
- Creation, implementation and oversight of proper monitoring and control of procurement processes in conjunction with UNOPS team and GDF, including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement rules and regulations.
- Procurement contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms.
- Implementation of Internal control system.
- Elaboration of comments regarding project audit reports of the Business Units, when necessary.
Knowledge Building and Knowledge sharing:
- Organize, facilitate and/or deliver training and learning initiatives on TB Procurement-related topics.
- Lead and conduct initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.
- Contribute to Procurement knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in procurement management.
- Collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
- An advanced University degree (Master degree) in medicine, pharmacy, Procurement, Supply Chain Management, Logistics, social sciences and/or related subjects.
- A bachelor’s degree with additional 2 years of experience would be considered in lieu of an advanced university degree.
- Desirable: Training in medicines and laboratory commodities procurement, logistics and supply chain management.
- A minimum of 5 years of experience in public health sector.
- Solid procurement and supply chain management (PSM) experience related to TB medicines, including forecasting and quantification of anti-TB medicine using QuanTB tool, supply planning, early warning, good storage and distribution practices.
- Experience with pharmaceuticals logistics management information systems.
- Working experience in DR Congo with knowledge and comprehensive understanding of the DR Congo public health system.
- Understanding of Global Fund, USAID and Government of DR Congo procurement processes for pharmaceuticals and health products.
- Excellent knowledge of French with proven ability to communicate (spoken and written) in a clear and concise manner.
- Working knowledge of English (minimum at intermediate level).
- Knowledge of another UN official language is an asset.