Subaward Contracts Specialist

FHI 360, United States

Skill Required:, Business Development/ Resource Mobilization
Preferred Experience: 
5 years
Closing Date for Applications: 
15th May, 2021

Job Description

The Subaward Contracts Specialist will work in partnership with members of the Contract Management Services Department to perform specialized tasks from pre-award to close-out related to subawards. These tasks may include a wide variety of discrete transactions occurring at various stages of the subaward process. Typical tasks include: Supplementing the technical assistance provided by the Contracting Officer to proposal development in reviewing teaming agreements and NDAs; Review Subaward packages and finalize subaward documents for signature; Provide support to subaward negotiations under the direction of contracting officers; Perform quality assurance reviews of subaward records and produce reports for CMS management; Prepare donor approval requests for subaward approvals; Conduct subaward close out in coordination with project teams.


  • Fully knowledgeable of FHI 360 subaward processes and donor regulations.
  • Serve as a resource for project teams.


  • Review standard pre-award documents (NDAs,Teaming Agreement) for proposed subawards;


  • Prepares, reviews, and approves sub awards following established procedures and thresholds.
  • Review sub award data in sub award database.
  • Prepares, reviews, modifications to sub awards.

Records management:

  • Conducts quality assurance reviews of data in subaward system and prepares reports for department management.
  • Work in partnership with records management staff to maintain the accuracy and integrity of the unit filing system.
  • Accountabilities will be differentiated by:
  • Degree of complexity of transactions handled (transition from routine/moderate complexity to higher complexity.
  • Level of interaction with internal and external clients.
  • Exercise of expanding decision rights.
  • Quantity of transactions handled.
  • Performs other duties as assigned.

Applied Knowledge & Skills:

  • Working knowledge of Acquisition/Assistance types, Agreement components, Purchase Orders, Commercial agreements, Subagreements and flowdown requirements.
  • Intermediate knowledge of donor (USG and non-USG) rules and regulations applicable to sponsored projects.
  • Working knowledge of contracting concepts and principles in order to ensure lower tiered subaward documents are compliant with prime award requirements.
  • Effective interpersonal, oral and written communication skills.
  • Strong organizational skills and project management skills.
  • Ability to manage a variety of activities and pay close attention to detail.
  • Proficiency in MS Office Suite, including MS Word, Outlook, Powerpoint and Excel.
  • Read, write and speak English. Fluency in a foreign language is desired.
  • Ability to work independently and prioritize tasks.
  • Ability to interact professionally in culturally diverse settings.
  • Ability to research and interpret information to respond to inquiries.

Problem Solving & Impact:

  • Works on increasingly complex and problems of diverse scope requiring critical analysis and comprehensive evaluation of critical factors.
  • Increasingly exercising independent judgment in developing methods and techniques to obtain solutions (and process improvements).
  • Increasing independence in determining specific tasks to accomplish in order to meet certain goals and objectives.
  • Demonstrable growth in technical expertise on regulatory matters, contract management systems, processes, and computer software.

Supervision Given/Received:

  • Works under the direction of supervisor


  • Bachelor's Degree or its International Equivalent • Business Administration, Legal Studies or related Field.


  • Typically requires 4 years’ professional work experience with at least 2 yrs. in a contracting position either in the Federal Government or a Non-governmental Organization (NGO).


Recommend your friend

Copyrights 2017. All rights reserved | Technology Partner: Indev Consultancy Pvt. Ltd