Subgrants Manager

Internews, Indonesia

Skill Required:, Corporate Social Responsibility (CSR)Project Management
Preferred Experience: 
5 years
Closing Date for Applications: 
4th May, 2020

Job Description


Internews is seeking a Subgrants Manager a potential USAID-funded media support project initiative in Indonesia. The Subgrants manager also works with the Finance, Admin & HR Manager to provide administrative, programmatic and technical leadership for the subgrants component of Internews programming in Indonesia.


  • Launch and administer sub-partner grants and grant pools
  • Day-to-day administration of subgrants
  • Oversee the award process, in close collaboration with Internews HQ Subgrants team and local subgrants and finance staff.
  • Draft award agreements and modifications, and, within specific limits established, approve subgrants as allowed by Internews policy and funder restrictions.
  • Work with successful applicants to ensure agreements are well understood and appropriate for their project and capacity.
  • Conduct needs assessments and capacity assessments of subrecipients.
  • Create capacity development plans for subrecipients, together with all departments, including finance, logistics, M&E etc.
  • Identify technical support partner (s) to ensure programmatic capacity building and activities are properly implemented, and adequate programmatic training is received.
  • Work with candidate subrecipients to finalize budgets and activities.
  • Provide monitoring and oversight on subgrants, including financial tracking and progress toward deliverables.
  • Ensure compliance with USAID rules and regulations.
  • Maintain subrecipient activity tracking schedules for project development, field reports, site visits, and follow-up communications with funders.
  • Review and track subgrant financial reporting; Investigate financial discrepancies or deficiencies.
  • Conduct site visits and desk audits of select subgrants
  • Manage all non-programmatic reporting related to subgrants including accruals, cost share, VAT, financial status, year-end subgrant cash, etc.
  • Work closely with technical support partner on all programmatic reporting.
  • Prepare subgrant documentation for Audits.
  • Serve as point of contact for subgrant Audit issues.
  • Conduct subgrant budget analysis and review budgets for accuracy, completeness, and adherence to internal financial requirements.
  • Supervise the grants staff.
  • Understanding of and demonstrated commitment to upholding Internews’ Core Values


  • Proven experience with grants coordination/monitoring experience, including field experience
  • University degree in finance, administration, international relations, or related field
  • Knowledge of Indonesia’s media landscape is a plus
  • Excellent analytical and financial management skills
  • Excellent oral communication and presentation skills
  • Excellent writing and editing skills
  • Experience with MS Excel and Word
  • Proven organization skills, with attention to detail
  • Proven ability to multi-task and prioritize with a shifting workload
  • Fluency in English
  • Understanding of and experience with the administration of USAID grants, cooperative agreements and contracts
  • Experience monitoring recipients of USG and other funding sources
  • Experience with administrative systems of international NGOs
  • Skilled in cooperative resolution of problems
  • Strong financial management skills
  • Proven ability to develop and monitor work plans and training plans.
  • Practical experience in establishing and operating participatory training programs
  • Ability to adjust to shifting political circumstances and create programming accordingly
  • Sensitivity to cross-cultural dynamics in the workplace and experience supervising staff


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