Supply Chain Assistant -Procurement /Logistics

Danish Refugee Council , Abuja, Nigeria

Skill Required:, IT and ICTProject/ Programme Management
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
1st July, 2019


Job Description

Danish Refugee Council (DRC) is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income generating activities, and wide range of other assistance. It is of utmost importance for DRC to work in compliance with the DRC Accountability and Quality Management system and national legislations. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organisation towards our beneficiaries.

DRC has been operating in the West Africa region for over 15 years, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices (COs) Guinea, Liberia, Ivory Coast, Mali, Burkina Faso, Niger, Nigeria and a Regional Office (RO) in Abidjan. DRC has 17 offices and more than 500 staff members across the WA region.

DRC started operating in Nigeria in 2015 where plans to run a combination of emergency, livelihood, WASH, protection and advocacy programmes has been set. DRC currently has offices in Abuja, Yola, Mubi, Maiduguri and planning to run an office in Yobe, besides 50 staff members subject to increase in near future.

The position

Supply chain assistant – Logistics & procurement reports directly to the Support services team leader. She/he must be able to provide support to the SSTL to ensure rapid delivery of procurement and logistics needs for project implementation whilst ensuring best practices and maintaining audit-compliant records.

Main responsibilities

Support Assets Management

  • Maintain the records of Assets, Equipment for Abuja office, in line with the Assets recording system for the country program.
  • Ensure that the assets that are issued to staff are authorized, recorded and necessary paperwork exists as per the DRC policy.
  • Ensure that all assets are properly maintained and looked after. Any misuse and abuse are reported to the Support services team leader and to the Supply Chain Coordinator - Logistics

Support Inventories and Stock Management

  • Ensure that all stock items are properly stored and correctly recorded as per the guidelines and the stores are well maintained.
  • Ensure that the movement of inventories to or from the stores are correctly documented; authorized and file as per procedures.
  • Inform the relevant Programme staff/managers upon the receipts and dispatches and coordinate with them.
  • Allow requesters inspection of items upon delivery for quality
  • Ensure stocks Reports are shared with the line manager monthly basis and per request.
  • Do stock inventory and update stock report on a regular basis

Support Base and Guesthouse Management

  • Ensure office and Guest Houses are well maintained. Cover all Electricity, Plumbing and Carpentry needs
  • Organizing Dislodging and Waste disposal in all locations
  • Engage and Supervise work of suppliers
  • Maintenance and repair of A/Cs

Fleet management

  • Updating daily vehicle movement schedule and records and assigning of all mechanical transport as required.
  • Compile regular fuel consumption reports and monthly vehicle utilization analysis
  • Arrange for transportation of goods as required and ensure accurate documentation maintained.
  • Arrange for the distribution of programme supplies as per plan and coordinate with programme teams.
  • Ensure safe transportation of programme mail pouches to the field offices and the relevant procedures are adhered to by the drivers and • mail carriers.

IT

  • Ensure internet is operational at all times, and breakdowns are addressed without delay.
  • Ensure that software and licenses are in place and in line with SCI IT policies and guidelines.
  • Ensure back-up of document in office and support field offices in doing the same.
  • Hardware management and maintenance IT equipment.
  • Local access to all computers including printers, and Internet Access.
  • Reduce outsourcing IT services, such as printers and photocopiers wireless connectivity and preventive maintenance.

General Work and Filing

  • Implement standard DRC logistics systems and procedures
  • Ensure health and safety policy is implemented and matters related to are reported to the designated responsible manager.
  • Provide technical inputs on procurements related to vehicles, generators & power systems and other technical items required for logistics operations.
  • Ensure all paperwork is kept according to DRC’s policies and procedures of and filed neatly with supporting documents in respective files.
  • Undertake any other reasonable duties as requested by line manager, where they do not contradict the organization’s policies.

Key Requirements

Essentials

  • 1-2 years’ work experience in Logistics/procurement, Supply Chain, Fleet Management, IT
  • Knowledge & experience in dealing with service providers
  • Very good IT skills

Desirables

  • Understanding of procurement, warehousing, supply chain, fleet management & inventory.
  • Experience in working with NGO/INGOs

Source:https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=156363&uiculture=en&MediaId=5


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