As Supply Chain Specialist you will be the go-to person for procurement in Poland and will support effectively the implementation of procurement systems and functions in the country with a particular focus on compliance to the Operations Handbook. Your main duties and responsibilities will be:
Procurement Coordination:
Assess Programme needs and in close cooperation with relevant stakeholders develop procurement plans and facilitating the core framework agreements to meet the continuous demands
Assess the compliance and implementation of Operations Handbook across country operations in Poland
Depending the task, preparing and/or reviewing solicitation documents for high value tenders, such as ITB/RFP (Restricted, National and International) documentation before advertising or inviting suppliers
Provide remote support in tender management (TOC sponsoring, financial analysis of bids, contract award and management)
Compile monthly (and on demand) reports received from field offices to provide country procurement reports to relevant internal stakeholders
Make sure that country operations procurement staff are well trained in his/her responsibility zone by providing effective knowledge sharing. On demand, organize procurement trainings for non-proc/logs staff and small-scale refresher training for procurement staff and DRC Partners.
Make sure that Procurement processes are well-understand by main stakeholders and non-supply staff members (Program, Human Resources and Finance)
Ensure implementation of CAST/audit recommendations relating to Supply Chain
Responsible for providing specialized knowledge and operational know-how within a specific discipline
ERP Procurement module:
Ensure that Procurement business processes in Poland are fully registered and processed in DRC corporate System (Dynamics);
Support Supply Chain Coordinator in capacity building workshops and trainings for DRC internal stakeholders;
Lead the country vendor and item database
Vendor Management:
Maintain DRC Poland supplier catalog. When relevant, exchange the supplier database information across other humanitarian stakeholders in the country;
Make sure that vetting and supplier performance evaluation records are duly filed and reported if needed
About you:
To be successful in this role we expect you to have at least 3-5 years of experience in similar position. Moreover, we also expect the following:
Field experience
Working experience from an international humanitarian organization
A good understanding of the procurement rules and regulations of major international donors
Excellent skills in MS Word, Excel, and PowerPoint
Master's degree in e.g. Logistics and/or Supply Chain Management
Certification in Humanitarian Logistics Supply Chain (desired if no academic degree)
