We are seeking a Supply Chain Specialist to support DRC’s Tanzania operation strengthen DRC’s Supply Chain function. As part of DRC’s commitment to localisation, the Specialist will help build the capacity of supply chain staff technically and managerially. The role will employ practical approaches in equipping the team with skills, competencies and critical tools that will maximise their performance, skills and knowledge in executing their functions to ensure the smooth running of functions to meet the program needs in line with the DRC Operations Handbook, donor and government rules and regulations. Main Responsibilities:
Review the structure of the team and make recommendations for change based on portfolio of work and budget constraints; Assess the capability and capacity of the team and key individuals;
Providing recommendation to the Area Manager and the Head of support service in defining Policies, Procedure guidelines, technical manuals, and standards in relation to all management fields (procurement/purchasing, infrastructure/office management, fleet management, assets management, stock management, IT and Communication management, etc.;
Coordinate with the Administration/HR and Finance Department to ensure that systems in place for payment processes to suppliers are made on-time and respecting the financial systems;
Recommend/implement training plans in areas for improvement (technical management, people management, project management) for support and program team, build the capacity of team leaders and staff, developing and implementing guidance, on the job training and supervision, mentoring and coaching;
Rolling out training and development, guidance, SOPs in the following areas as needed/prioritised:
Procurement:
Contract management
Logistics including Fleet and Warehousing
Site /Office Management and Maintenance
Deliverables: The specialist will support the following deliverables (subject to an inception discussion and planning sessions with management):
Capacity assessment for Team
Deliver training based on the agreed upon training plan
Capacity Improvement Plan and work plan for implementation
SOPs reviewed and contextualized.
Updated vendor data base
Market survey for 2024
Updated list of Framework agreement with vendors
Updated procurement plans
About you:
In this position, you are expected to demonstrate DRC’s five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.
Qualifications and Experience: Essential Experience:
At least 7 years' experience in senior Supply Chain function in a Humanitarian context
At least 5 years' experience with people management and specifically capacity building
Bachelor’s degree in relevant sector and field experience
Knowledge of project cycle management
Knowledge of supply chain management and procurement processes
Knowledge of budget cycle and monitoring processes
Knowledge of key donor policies and compliance procedures, like UNHCR, WFP, Danida
Experience working with DRC Dynamics or a similar ERP system
Excellent communication skills – both oral and written
Fluency in English (essential) and Swahili (desirable).
