Supply & Logistics Specialist

United Nations Children's Fund

Amman, Jordan

Experience: 3 to 5 Years

Skill Required: HR and Admin

Under the direct supervisor of the Regional Chief of Supply, The Supply and Logistics Specialist will manage collaboration with programmes at regional and country level in defining supply interventions to meet programmatic needs primarily for emergency response, and achieve results for children, and provide technical and advisory support to MENA country offices, governments, national systems, and partners on all aspects of supply chain management.
Summary of key functions/accountabilities: 
  • Management of the Supply Work Plan
  • Contribute to the annual work plan for the MENARO Supply team. In consultation with the team determine priorities/targets and performance measurements and monitor work progress in areas related to emergency preparedness and response.
  • In consultation with supervisor, ensure establishment and maintenance of operational capacity to handle CO supply chains and contracting of third-party services if applicable (e.g. customs clearance, warehousing, transport, distribution).
Supply chain service delivery and emergency response:
  • In consultation with supervisor, advise on supply requirements for country office plan of operations and annual work plans, particularly as relates to emergency preparedness. Support the effective procurement of goods, contracting of services and construction works, and establishment of LTAs while maintaining the highest level of integrity, ethical standards, and accountability.
  • Support to ensure timely customs clearance of supplies entering countries and working with COs and SD to identify bottlenecks and solutions to streamline the process
  • Ensure appropriate vendor management practices and due diligence.
  • Analyze supply dashboards, implementation rates of key performance indicators and supply information/data from various systems.
  • In consultation with supervisor, support countries to develop an emergency supply & logistics strategy based on risk assessment analysis and Programme assumptions.
  • Participate in high level emergency coordination, implementation and monitoring meetings with internal and external partners and establish close collaboration with Logistics Cluster/National Logistics Working Group if such is activated/existing.
  • In collaboration with supervisor, establish strong working relations with MENA Supply Managers, Regional Advisors for all programmes, Regional Humanitarian Section, CO Programme teams, as well as Supply Division.
  • Collaboration with programme and implementing partners
  • In collaboration with supervisor, develop close collaboration and coordination with SD on all emergency preparedness and response activities as well as with RO and CO supply and programme sections.
  • Provide supply input to donor dialogue, and support development of supply components of proposals to donors.
  • Support assessment of and collaboration with implementing partners including civil society, establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
  • Develop and maintain partnership and collaborative relations with Government, UN organizations and bilateral counterparts in supply and logistics activities including harmonized and collaborative procurement.
  • Technical and advisory support to country offices, government/national systems 
  • Promote/drive supply chain strengthening and change management initiatives with country offices, governments and partners, to ensure efficient and effective supply chains for children.
  • Provide input to capacity development initiatives in the area of supply chains for children, in close collaboration with programme colleagues. Support supply components of health systems strengthening as might be relevant in the country context including for sustainability and resilience in the event of shocks.
  • Advisory support to Governments/national systems in defining and determining supply solutions for children.
  • Innovation, products, and markets 
  • Contribute to pilots and support the actual roll-out of new products and services, in close collaboration with programmes and Supply Division, particularly as relates to last mile supply monitoring and streamlining supply operations for more effective emergency response.
  • Promote critical thinking, innovative approaches, and good practices on supply chain management.
  • Further to analysis of supply spend and related procurement strategies, in collaboration with supervisor run initiatives to ensure local market development for critical supplies where relevant.
To qualify as an advocate for every child you will have…
  • An advanced university degree is required in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or related social science field, or relevant first-level university degree (Bachelor’s) in conjunction with a valid relevant professional certification is required.
  • A first level university degree (Bachelor's) in a relevant technical field (as identified above), in conjunction with seven (7) years of relevant work experience in supply, logistics, procurement, contracting, administration and/or other directly related technical field, may be taken in lieu of an advanced university degree. 
  • A minimum of five (5) years of relevant experience, at the national and international levels, in supply, logistics, procurement, contracting, administration and/or other directly-related technical fields is required.
  • Understanding of development and humanitarian work.
  • Emergency experience an advantage.
  • Health supply chain management experience an advantage.
  • Fluency in English is required.  Arabic is considered as an asset