Supply & Procurement Specialist

UN Children's Fund, Ethiopia

Skill Required:, Policy/ Advocacy and Campaign
Preferred Experience: 
5 years
Closing Date for Applications: 
21st September, 2019


Job Description

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

Purpose:

Under the direct supervision of the Chief, Supply and Procurement, the incumbent procures products in accordance with the UNICEF Rules and Regulations, including contract management and implementation. Monitors and reports on supplier performance, global market development, and mid-to-long term forecasting. UNICEF's supplies in support of the Country Programme.

How can you make a difference?

The Supply and Procurement Specialist's Key functions that make a difference includes:

Provide rapid and relevant responses to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.

  • Responsible for logistics/supply planning through coordination with Operations/Programme Sections. Provides technical advice on specifications, supply and logistics arrangements facilitating cost-effective efficient procurement, customs clearance, inventory management and distribution of supplies and equipment, in support of the country programme implementation.
  • Participate in the Country Programme strategy planning preview and reviews to advice on supply/logistics requirements for the Plan of Operations and Annual Work Plans... Develops Supply/Logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites.
  • Ensure sound, accurate supply/logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.
  • Establish and maintain contacts with the Supply Division in Copenhagen on supply procurement and shipping policies. Interprets and advises the country office on policies and procedures impacting on offshore and local procurement and delivery. Maintains links with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.
  • Act as Secretary and adviser to the CRC. Establish and maintain a system of contact with customs and port/airport immigration authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol. Conclude standby agreements with relevant private business companies for cost effective local procurement of supplies as well as for fielding of supply assistance to projects sites/End users
  • Oversee the overall preparation of appropriate documentation: cash and supply requisitions, purchase orders, long term arrangements, CRC submissions etc.
  • Ensure preparation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc.
  • Regularly create and communicate accurate inventory tracking, inventory aging and incoming supplies information.
  • Supervise and manage effective procurement, local and/or offshore, with a goal to attain lowest cost without sacrificing quality.

Conduct local procurement through issuance of tenders, bid adjudication and contract management.

  • Conduct market research, identify and recommend potential local suppliers. Gather and maintain data on and evaluate local supply sources' overall performance, (competitive pricing, cost-effectiveness, product quality and timely delivery,).
  • Monitor and assess supply operations and control mechanisms and advises on appropriate actions to take.
  • Monitor progress of offshore and/or regional procurement through regular contacts with the Action Office(s).
  • Communicates and reports quality issues with respect to supplies and/or service agreements.

Collaboration and Partnership

  • Coordinate with the Programme Section on supply planning, providing technical advice on procurement specifications and supply administration as well as providing advice on supply requirements in the development of the supply component of the Country Programme.
  • Provide advice to the Country Office, Government and implementing partners on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities.
  • Team with the Programme Section and other members of the Operations Section to facilitate procurement as well as efficient customs clearance, storage and distribution of supplies and equipment.
  • Inform Programs of slow moving inventory, upcoming field distributions or deliveries, incoming materials and quality issues to ensure maximum use of available transportation, warehousing space, manpower and other resources.

To qualify as an advocate for every child you will have

  • An advanced university degree (Master’s or higher) in Business Administration, Management, International Economics, Contract/commercial Law or specialization in directly related areas including credited courses in supply, logistics, purchasing or contracting. Equivalent educational qualification in relevant areas (transport or logistics operations/management, supply management, etc.)
  • A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree.
  • A minimum of Five(5) years of relevant professional experience in Supply and Procurement, Contracts Management at the national and international levels, four years of which should be in developing countries;
  • Developing country work experience and/or familiarity with emergency as well as national and international work experience in supply, logistics, purchasing and contracting is considered an asset.
  • Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

Source:https://www.unicef.org/about/employ/?job=526168


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