Talent Acquisition Assistant

World Intellectual Property Organization

Geneva, Switzerland

The Employee Experience Unit supports this goal by designing and promoting talent management initiatives that focus on employees' needs, taking into account WIPO's business objectives and its diversity strategy. The unit also designs and implements a rigorous talent acquisition and outreach strategy so that WIPO attracts top talent from the widest possible talent pool and ensures the daily recruitment activities are carried out smoothly. The Talent Acquisition Assistant is required to perform a variety of office and HR related tasks to support the Employee Experience Unit and the Talent Management Service. Key pillars of work include: (i) support to talent acquisition activities; (ii) coordination of talent outreach initiatives; (iii) basic analysis of recruitment data; and (iii) generic office support.

Reporting Lines:
The incumbent will work under the supervision of the Talent Acquisition and Development Manager and works closely with other members of the Employee Experience Unit as well as the Talent Business Partners.

Duties and Responsibilities:

The incumbent will perform the following principal duties:
  • Facilitate the WIPO recruitment activities by managing the recruitment platform (Taleo), written test platform (Vidcruiter), outreach platform (LinkedIn Recruiter) and other platforms used for internal and external recruitment. When necessary, participate in the WIPO selection process to facilitate the flow while ensuring compliance and impartiality.
  • Consolidate the requests and needs raised by various stakeholders to better operate the daily recruitment activities, report them at internal meetings, and implement solutions for constant improvement of the Unit's recruitment service.
  • Monitor the progress of active vacancies and follow-up on transactions that are behind the timeline in the KPIs, using the weekly updated Recruitment Dashboard.
  • Serve as the main administrator of the WIPO generic recruitment email account (erecruit) and liaise with relevant stakeholders to provide and obtain responses as necessary.
  • Serve as the main point of contact for WIPO's talent outreach activities. Under the overall guidance of the supervisor, coordinate outreach actions such as career fairs, social media campaigns and direct sourcing taking into account business requirements as well as gender and geographical diversity data. Oversee various engagements with service providers (such as LinkedIn) and maximize the added value of WIPO's talent outreach budget.
  • Under the supervision of the Talent Acquisition and Development Manager, conduct analysis of recruitments to gain a deeper understanding of candidates' trend in the selection process; prepare draft inputs to the data requests coming from various parties, such as the senior management, other business units across WIPO and member states representations.
  • Support the office management by raising travel requests for the Talent Management Service staff, replenishing office supplies, and preparing generic correspondences to inquiries.
  • Coordinate with Procurement and Budget on contracts related to Talent Management. Issue purchasing orders and other contracts for purchasing goods, services, consultants, and outsourced agents for the Talent Management Service.
  • Perform other related duties as required.
Education Essential:
  • Completed secondary education with relevant diploma.
Experience Essential:
  • At least five years of relevant work experience in the area of human resources, administrative and/or office support.
  • At least two years of experience in recruitment.
Experience Desirable:
  • Experience with and knowledge of an ERP system, preferably PeopleSoft and Taleo.
  • Experience in using sourcing and assessment tools for recruitment, and interest to discover new tools coming up in the market.
  • Experience using Social Media platforms, notably Linked in, in the context of recruitment outreach.
  • Experience in using excel or other platforms for data analysis.
Language Essential:
  • Excellent written and spoken knowledge of English.
Language Desirable:
  • Knowledge of other UN official languages, particularly French.