Temporary Child Sponsorship Systems Assitant

World Vision, Kibaale, Uganda

Skill Required:, IT and ICT
Preferred Experience: 
3 Years
Closing Date for Applications: 
29th January, 2021


Job Description

Purpose of the position:

To Effectively Coordinate and Provide Technical support to Cluster Sponsorship Operations within the partnership standards for child wellbeing.

Key Outputs/Responsibilities.

Management of Child Sponsorship Systems

  • Manage Sponsorship systems both Technical and Business processes within partnership guidelines.
  • Carry out timely system upgrade, maintenance and provide timely feedback on Child Sponsorship systems requested by NO and GC/SOs.
  • Support Staff and partners on utilization of the horizon mobile phone and any other new gadgets.
  • Support the Cluster/ AP with IT related issues (Cluster IT Focal Persons)
  • Carry out system data quality audit (RC Bio data, monitoring field, and participation and GN implementation).

Coordination of Child Sponsorship operations

  • In a timely manner, ensure entry of quality child data and SO communications (queries, GN, mails, child monitoring, and participation) into Child Sponsorship systems. (100% data entered for all RCs).
  • Generate, compile, analyze and submit monthly systems and Child Wellbeing reports to management.
  • Analyze variance reports, Child Status Reports, Project reports and guide the Programme/ cluster team in utilizing information for effective and efficient sponsorship operations
  • Coordinate periodic mailing of APR and Christmas Cards.
  • Ensure quality assurance of all sponsorship operations indicators.
  • Identify and build capacity of Staff and partners in child sponsorship operations.
  • Coordinate with the CSDF and develop an annual integrated monitoring plan.
  • Effectively manage and track all RC and family Participation in WV Programs through implementation of the annual integrated monitoring plan in line with the sponsorship standards
  • Support SOOs in Community engagement and sensitizations on Sponsorship model

Manage Communication and Sponsor Relations

  • Coordinate communication between sponsors and RCs for the AP
  • Communicate with Support office in compliance with sponsorship standards (timely notification on anticipated delays and reasons to justify)
  • Develop, monitor, and implement the established checks and controls for sponsor information in line with the child sponsorship standards
  • Monitor and advise staff on Child Sponsorship communications from Cluster to NO/SOs.
  • Expeditiously follow up on all Sponsorship communications from NO and SOs to the allocated APs with the SOO and CSDF.
  • Perform an intermediary role on critical communications between allocated APs and NO/SOs.

Management of Sponsorship Initiatives

  • Effectively manage implementation of Partnership initiatives (CDPCs, Sponsorship 2.0, and Digital Story Teller) in line with the partnership guidelines and timeframes.
  • Develop AP initiative Implementation Plan and roll out as per NO timelines.
  • Effectively manage implementation of initiative(s) as per plan and report on progress, recommendations within partnership guidelines.
  • Train, coach and mentor staff and partners on the initiative and follow-up on utilization of the initiative.
  • Provide technical support to Staff and partners on the initiatives
  • Follow up with staff and Partners to ensure 100% return on investment of CDPCs materials, horizon mobile phones, and digital story teller materials through 100% utilization of the systems for the intended objectives.

Management of external engagements with SOs

  • Ensure quality and timely Communications between Cluster, NO and SOs.
  • Establish and coordinate timely delivery and dispatch of messages/ correspondences
  • Manage Sponsor visits to their sponsored children in Uganda in line with child Sponsorship standards.
  • Arrange for the visits (Organize all logistic needs).
  • Attend to Sponsors and follow up on child and adult safe guarding issues, submit sponsor visit report.
  • Document and share with Programme key findings from sponsor visits, recommendations and opportunities

Child and Adult Safe Guarding

  • Ensure that Videos and photos being sent to NO, SOs/GC have consent forms signed by guardian/parents.
  • Ensure all RCs have a signed consent form on file.
  • Organize the internal child and adult safe guarding committee meetings at the cluster offices.
  • Monitor the wellbeing and child abuse cases and report any violations in accordance with the child and adult safe guarding policy and guidelines
  • Ensure child and adult safe guarding compliance standards at the cluster/AP.

Qualifications: Education/Knowledge/Technical Skills and Experience.

  • A University Degree information Technology, Statistics or any other related field.
  • 3 years Experiences and knowledge in data entries, analysis and data base management are added advantage
  • 3 Years of Experience in Computer systems support and Field engagements
  • Computer skills in Windows, MS Excel, Word, publisher and power point
  • Database management
  • Motorcycle riding is an added advantage

Source:https://careers.wvi.org/jobs/uganda/field-operations/temporary-child-sponsorship-systems-assitant/16147


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