Under the general guidance of the Director, Financial Resources Management (FRM), and the direct supervision of the Treasurer (FRM/FS), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:
Operations
Identify and implement best practices in treasury, accounting and risk management in the operations of the Team;
Ensure timely monitoring and reporting of financial risks;
Develop and document all policies and processes regarding Treasury operations, including accounting and investment guidelines, electronic banking protocol, business continuity plans, etc.;
Liaise with country offices to ensure provision of appropriate level of banking services, technology, training and operational support;
Supervise Treasury staff; provide training and guidance on issues arising from the day-to-day activities; monitor changes in workload in order to ensure equitable distribution of work to maintain optimal efficiency and output as well as job satisfaction; follow up on any deviation of work output;
Promote automation of tasks wherever possible, including reporting and dashboards, to support internal controls and management oversight;
Investments
Develop and maintain an active relationship with investment counterparts and asset managers to obtain investment information and market advice;
Review and report on performance of investment partners and portfolio managers;
Oversee the accounting and reporting of investment activity in accordance with accounting standards and financial regulations and rules;
Oversee calculation, accounting and reporting of interest apportionment to all PAHO interest-bearing funds;
Contribute to the preparation of investment reports and other documents for senior management and the PAHO Investment Committee;
Participate in the preparation for PAHO Investment Committee meetings;
Monitor, review and report on the compliance of internally and externally managed funds as per investment policies and guidelines;
Act as the key contact for KYC requests and other documentation from investment partners and banks;
Transaction Processing and Settlement Approvals, review and clear the processing of all settlements of Treasury Transactions;
Follow up on payment execution and settlement of all treasury operations to ensure they are processed on time and without delays;
Record keeping of all investment and cash management transactions as per policies and guidelines;
Ensure efficient and error free processing of all treasury transactions with strict compliance to policies and procedures;
Ensure necessary procedures including back-up and business continuity plans to minimize operational risks;
General Banking
Develop and maintain an active relationship with banking partners to ensure efficient and cost-effective provision of services;
Support country office banking requirements, including the review of requests for new banking relationships and services and liaising with the Office of Legal Affairs to ensure banking documents conform to PAHO requirements;
Act as authorizing signatory on all payments issued at Regional Headquarters, ensuring the appropriate payment method, approvals and currency of payment;
Assume custody of all cash items received by the Organization and ensure maintenance of registry of receipts and disposition of these items; approve electronic deposit of check items;
Oversee the maintenance of bank signatory panels, database and files; review requests for new signatories; oversee the issuance of all correspondence related to bank accounts;
Review monthly bank reconciliations for corporate accounts and ensure timely clearance of outstanding reconciling items;
Monitor and analyze the banking fees on a regular basis to ensure they reflect agreed conditions;
Other Duties
Provide ERP Business Process evaluation and training for the Treasury team members, as well as country office counterparts;
Manage the credit card program by providing advice to cardholders, monitoring and reporting the activity on credit cards and ensuring compliance with policies;
Ensure the maintenance of updated policies, SOPs and Job Aids for business processes under Treasury;
Prepare year-end statements and disclosures for the Financial Report to the Director;
Assemble information and maintain files on banking laws, currency conversion requirements (dollars to local currencies and local currencies to dollars), exchange control regulations, devaluation trends, etc., in the countries of the Region;
Provide leadership, guidance and monitoring staff through setting of clear work objectives, timely and effective use of performance reviews and feedback mechanisms, regular communications and solving interpersonal or technical conflicts; establish and support a learning environment;
Perform other related duties, as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential: A bachelor’s degree in accounting, business administration or finance from a recognized university.
Desirable: Professional certification in Accounting (CPA or CA), Investment Management (CFA), or Treasury Management (CTP) is highly desired. A master’s degree in accounting, finance, or business administration would be an asset.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. PAHO, only considers official degrees obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO).
Experience:
Essential: Seven years of combined national and international experience in accounting and/or finance, with at least two years of supervisory experience. Experience with International Public Sector Accounting Standards (IPSAS) or International Financial Reporting Standards (IFRS) required.
Desirable: Experience in managing investment portfolios would be an asset. Experience working with Workday Financial Management Modules or ERP would be an asset.
Languages:
Very good knowledge of English with a working knowledge of Spanish. Knowledge of French and/or Portuguese would be an asset.
