Unifield Finance Deployment Officer

Médecins Sans Frontières, Brussels, Belgium

Skill Required:, Finance and AccountsProject/ Programme Management
Preferred Experience: 
3 to 10 Years
Email for CV Submission: 
Closing Date for Applications: 
24th November, 2016


Job Description

CONTEXT

The mission of the Finance Department is to ensure that financial
statements give a true and fair view of the financial position of MSF
Belgium and to ensure an optimal use of financial resources.

UniField is an Information System (ERP) aiming to replace the
existing field management tools with a new solution that will integrate
finance and supply, and be shared by all coordination and projects. The
MSF Operational Centre of Brussels started his deployment phase since
January 2015. The deployment team is composed by 12 people (4 MIO
Finance, 4 supply 1 IT, 1 coordinator and 2 deployment officers).

The Unifield Finance Deployment Officer is a member of the
finance department that works to facilitate the deployment of Unifield
in collaboration with the Unifield deployment team
. Under the
supervision of the FAC Coordinator, he/she ensures, in collaboration
with Field Accounting Control team, that all necessary process
improvements - as identified by the mapping done by the MIOs - are in
place in the mission accounting department by the deployment date.
He/she liaises with the UniField Deployment Manager on the status of the
requirements.

The Unifield Finance Deployment Officer provides support to the FAC
and the MIOs in terms of technical and functional use of Unifield

The Unifield Finance Deployment Officer increases the skills of the
FAC team so that they are able to give first line functional support to
all missions using Unifield

The Unifield Finance Deployment Officer collects and capitalises the documentation and the “Know How” of the Unifield deployment

JOB PROFILE

DEPLOYMENT PREPARATION AND FACILITATION

  • Ensure that MIO, FAC and FinOff agree on the deployment technical
    modalities, based on the mapping outcomes. This includes the processes
    covered by Unifield, the users to be trained and the user right
    validation
  • Responsible for the pre requisite implementation follow up: in
    collaboration with MIO and FAC he/she establishes a road map for the
    mission and make sure that base line (pre requisites) are implemented by
    the mission prior the deployment (as is =>to be)
  • In collaboration with the IT departments makes sure that the instances are properly configured prior deployment
  • Consolidates all requests for improvement, bugs and functional
    issues escalated from the MIO during the deployment and makes sure that
    the technical referent or the FAC reply accordingly.

INFORMATION MANAGEMENT & TRAINING

  • Facilitates the New MIO integration (training on UniField software, Deployment tasks and process)
  • Trains the FAC to the mission daily use of Unifield
  • Supports the FAC in establishing a process oriented guide line
    for the mission fitting with the software in order to guaranty a proper
    2nd (OC) and 3rd line support (Core Team)
  • Gives all necessary information to the departments training Unit
    in order for them to update the training material used for the long term
    (E learning finance)
  • Organises the deployment documentation (including final
    deployment report) & liaises with the Finance learning officer to
    capitalise training and deployment know how
  • Updates Communication documentation(in charge of the update of the technical part of the Communication media)

CANDIDATE PROFILE

  • University degree preferably in Finance / Economics / Computer science / management information system.
  • Experience in implementing an ERP is an asset
  • MSF Field Experience, or NGO field experience is an asset but not a must
  • Project Management experience is a must
  • Demonstrated organisational skills
  • Good communication skills
  • Strong ability to work in a team,
  • High result and quality orientation
  • Fluent French and English

CONDITIONS

  • Open-end contract (CDI) - full time - Based in HQ Brussels
  • Hospital Insurance (DKV) - Pension plan – Canteen – reimbursement
    (100%) for public transportation costs Starting : December 2016

How to apply:
Deadline for Application: November 24th 2016

Interested candidates should send cover letter and Curriculum Vitae, by e-mail to Recruit.HQ.finance@brussels.msf.org or to Kristina Presis, Finance Department, Rue de l’Arbre Bénit 46, 1050 Brussels

 


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