Program Coordinator

Pact, United States

Skill Required:, Business Development/ Resource MobilizationProject/ Programme Management
Preferred Experience: 
3 to 10 Years
Closing Date for Applications: 
15th April, 2021

Job Description

Position Overview

The Program Coordinator provides broad operational and administrative support to the Global, Africa and Asia-Eurasia Program Operations (Props) teams. S/he supports projects as needed by coordinating timely and comprehensive responses to country teams’ requests and needs. S/he will help manage Pact’s knowledge management systems and will interact daily with colleagues in country offices and DC-based departments. Program Coordinator will work closely with the Program Manager in a team approach and will be asked to perform discrete tasks. The Program Coordinator may report to a Program Manager or his/her delegate.

Key Responsibilities

  • Provide broad operational and administrative support to projects as needed; coordinating timely and comprehensive responses to global project leads and country teams’ requests and needs
  • Maintain strong knowledge of project status, operations and working environment in order to proactively facilitate project operations
  • Support project staff in the development of project reports, work plans, and other project contractual obligations, and ensure timely submission and quality of content
  • Liaise with global project leads and country offices to ensure project compliance with donor and Pact’s operational policies and regulations
  • Assist with project start up and close out processes, harmonizing efforts of Pact country and Washington DC offices
  • Oversee project-related consultancies, inclusive of drafting agreements, processing payments, and travel-related logistics
  • Support the development of annual financial and pipeline plans and work plans alongside country office and supervisor, and monitor performance against plans on a monthly basis
  • Review and collaborate major project deliverables, in line with donor reporting requirements
  • Coordinating meetings, including monthly project calls, quarterly program reviews, portfolio meetings and internal team meetings and organizing timely follow up on action items
  • Ensuring project intellectual capital is properly captured, filed and disseminated
  • Perform other duties as assigned by supervisor

Basic Requirements

  • Bachelor’s degree in a field related to Pact’s mission, such as in international development, international relations, regional studies, economics, business, environmental studies, or public health
  • At least three years of full-time work experience
  • Ability and willingness to travel
  • Proficient with Microsoft Office programs, including Excel
  • Excellent verbal and written cross-cultural communication skills 
  • Detail oriented with the ability to prioritize and perform multiple tasks
  • Fluency in English


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