The Office of the Co-Ordinator of OSCE Economic and Environmental Activities (OCEEA) deals with economic and environmental issues, operating under the premise that promoting economic prosperity and co-operation on environmental problems can contribute to international security and stability. Within this context, the Energy Security Team and this post carry out the implementation of a number of programmatic activities and projects to support OCEEA's mandates in the field of energy security, in particular with regards to the promotion of sustainable energy and energy efficiency, protecting critical energy networks, facilitating dialogue on energy security issues.
Responsibilities :
The post is located in the Energy Security Team/Environmental Co-operation Unit within the OSCE Secretariat/Office of the Co-Ordinator of OSCE Economic and Environmental Activities (OCEEA).
It is an extra-budgetary (Expo) post within two Expo projects, namely the Expo project "Promoting women's economic empowerment in the energy sector for energy security and sustainability in Central Asia" and the Expo project “Promoting Green Ports and Connectivity in the Caspian Sea Region".
Other posts in the unit include Senior Energy Security Adviser, Programme Officer, Energy Security, and Assistant Project Officer.
Working under moderate supervision, the Administrative Assistant provides clerical and administrative support and facilitates process delivery in project administration by performing tasks that require the selection, interpretation and assembly of information and data for the execution of recurring patterns of work, as well as operating office equipment and computer applications, based on knowledge of standard practice and requiring a choice of methods to use.
Moreover, the Administrative Assistant provides administrative and technical support in implementing project activities, including organizing technical co-operation and capacity-building events, supporting process delivery, the development and maintenance of databases, and providing project administration support.
The Administrative Assistant reports to the Senior Energy Security Adviser, while the Deputy Co-Ordinator/Head of Environmental Activities acts as the second-level supervisor.
Requirements :
Completed secondary education, preferably supplemented by a degree in International Relations, Political Science, Energy or other relevant fields.
Training in office administration, protocol, records management or similar would be an asset.
At least three years of working experience in office and project administration; a university degree in a relevant field may be considered as a substitute for up to two years of working experience only to determine eligibility.
Thorough understanding of office procedures and practices, preferably in a multicultural environment.
Experience in project administration, providing support to managerial/professional staff and using administrative skills to assist in the execution of project development and implementation.
Proven experience of project assistance work in Central Asia, with demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into project tasks and activities.
Excellent oral and written communication skills in English and Russian;
Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.
Digital literacy and proficient use of Microsoft Office (Outlook, Word, Excel), internet; Experience with an ERP software is an asset.
