The Finance Division recommends and administers financial policies and procedures that meet the highest professional standards; keeps accounts that accurately record financial activities and meet the requirements of internal and external audits; prepares reports to accurately portray the financial status of the Organization and its activities; ensures that the Organization's financial resources are securely kept and productively employed while in FAO's custody; oversees financial operations wherever performed in the Organization; and ensures that all disbursements are timely and made in accordance with established policies and procedures.
The position is located in the Finance Division (CSF) at FAO headquarters in Rome, Italy.
Main Purpose:
The Finance Assistant performs a large variety of routine administrative and financial duties in support of the control and maintenance of accounts and in the processing of finance/accounting/budget-related transactions. The incumbent exercises judgment, identifies errors and supports sound financial practice.
Key Functions/Results:
Process claims or invoices and other payment requests in line with relevant regulations and instructions;
Ensure that all supporting documents and information required to justify payment, including receipts, banking details, etc., are complete before releasing payments;
Settle invoices and claims after verification of supporting documents;
Compile and verify budget and accounting data by checking files, calculating costs and estimating anticipated expenditures; following authorization, make disbursements from petty cash as per delegation, maintain records of such disbursements and balance accounts as required;
Assist in the preparation of periodic accounting records, finance and budget documents; record receipts and disbursements (ledgers, cash books, vouchers, etc.);
Reconcile data for recurring or special reports; maintain contacts with local banks, verify account status and currency exchange rates and obtain approval for cheque clearance;
Perform other duties as required.
Candidates Will Be Assessed Against The Following:
Minimum Requirements:
Education:
Secondary School Education.
Experience:
Three years of relevant experience in finance/budget-related support work.
Languages:
Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).
IT Skills:
Good knowledge of the MS Office applications, Internet and office technology equipment.
