Background
Under the guidance and direct supervision of the HR Manager, the HR Associate provides leadership in execution of the full range of CO HR services ensuring their transparency and integrity. The HR Associate promotes a collaborative, client-oriented approach and promotes the maintenance of high staff morale.
The HR Associate works in close collaboration with the Operations, Programme and project teams in the Country Office and UNDP Headquarters staff for resolving complex HR related issues and information delivery.
Duties and Responsibilities
Summary of Key Functions:
- Administration and implementation of HR strategies and policies.
- Administration of human resources Performance management and career development Conduct of Salary and other HR related surveys
- Facilitation of knowledge building and knowledge sharing.
- Timely hiring on resources for the Country Office, DIM project and other UN agencies whose contracts are administered by UNDP
Ensures administration and implementation of HR strategies and policies, adapts processes and procedures focusing on achievement of the following results:
- Full compliance of HR recording and reporting systems with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system.
- Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes. CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management.
Ensures effective administration of human resources focusing on achievement of the following results:
- Organization of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels.
- Provision of advice on recruitment in UNDP projects. Creation/ update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas.
- Preparation of contracts (FTA, TA, SC’s) and recurring vouchers in Atlas. Timely follow up with Finance staff on Global payroll issues.
- Monitoring and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
- Maintenance of the CO staffing table.
- Preparation or review of submissions to the Compliance Review Panel (CRP)Administration of delegated International staff entitlements and position funding delegated to COs.
- Creation and administration of the CO rosters including e-rosters.
- Validation of cost recovery charges in Atlas for HR services provided by UNDP to other Agencies.
Ensures proper staff performance management and career development focusing on achievement of the following results:
- Facilitation of the performance appraisal process and maintenance of the related data acting as Secretary of Talent Management Review Group Participation in preparation of the Whole Office Learning plan and individual learning plans in consultation with the Senior Management, HR Analyst and Learning Manager.
Ensures conduct of Salary and other surveys focusing on achievement of the following results:
- Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place to place surveys.
- Participation in the work of Local Salary Survey Committee (LSSC)
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Organization of trainings for the operations/ projects staff on HR issues.
- Synthesis of lessons learnt and best practices in HR.
- Sound contributions to knowledge networks and communities of practice.
- Conducting orientation of new DIM and CO staff
Competencies
Core Competencies
- Innovation: Ability to make new and useful ideas work
Level 3: Adapts deliverables to meet client needs.
- Leadership: Ability to persuade others to follow
Level 3: Proactively seeks and recognizes contributions of others
- People Management: Ability to improve performance and satisfaction
Level 3: Appropriately involves team in different stages of work and decision-making
- Communication: Ability to listen, adapt, persuade and transform
Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation
- Delivery: Ability to get things done while exercising good judgement
Level 3: Takes responsibility for addressing critical situations and delivering core value
Technical/Functional Competencies
- Feedback and advice to others
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.
- Ability to develop and implement new business process
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
- Positive attitude and conflict management
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.
Required Skills and Experience
Education:
- Minimum Secondary Education with specialized certification in HR.
- University Degree in HR, Business or Public Administration would be desirable, but it is not a requirement.
Experience:
- 7 Years (7 years of progressively responsible HR and/or administrative experience is required at the national or international level),
- Alternatively, 4 years of relevant experience will suffice if in posession of a Bachelor’s Degree.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems).
Language Requirements: Proficiency in English.
Source:https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=22237&hrs_jo_pst_seq=1&hrs_site_id=2
