The incumbent will work on a large-scale procurement project which will include the procurement of furniture, equipment, IT equipment, vehicles and other services for the health, education, tourism and public finance sectors in Jordan. The 5-year project is expected to increase the capacity and commitment of the Government of Jordan to boost health outcomes of families and communities, improve learning outcomes for school-aged children, and enhance the preservation and protection of the primary protected areas and heritage sites in Jordan.
Responsibilities:
Represent the project manager when needed.
Support the Senior Project Manager in developing, completing and updating relevant plan(s) including, but not limited to, the implementation plan and procurement plan.
Contribute substantially to project teams’ effort in implementing the project’s work processes, procurement and financial management arrangements, and the financial reporting requirements of the Donor.
Conduct verification visits to the different sites of procurement (Hospitals, schools, touristic sites, Ministry of Finance (MOF) sites, Ministry of Digital Economy and Entrepreneurship’s (MODEE), National Information Technology Center (NITC), etc) to ensure quality control.
Provide coordination and monitoring of operational processes implemented throughout all project components.
Monitor procurement, reporting and financial management processes.
Ensure the progress of activities and the delivery of work packages.
Coordinate with the Senior Project Manager and communicate openly and transparently to facilitate achievement of milestones and deliverables in project implementation.
Inform the Senior Project Manager of any deviations from the project plan and provide support to make the necessary updates.
Identify and manage risks in collaboration with the Senior Project Manager.
Represent the project in selected coordination meetings when delegated.
Compile data and research information for planning of financial resources/administrative budget related to the operating environment of the project.
Review procurement and technical reports before submission to the project manager and senior management.
Support the Senior Project Manager by monitoring budgets, cash flow and reporting on expense obligations to ensure that effective and efficient achievement of project objectives.
Participate in regular reviews of project budgets to advise on compliance of planned expenditure according to financial agreements.
Escalate any significant risks related to financial and procurement matters to the Senior Project Manager when necessary and resolve issues together with the project team and support teams in AMMMCO.
Prepare budget revisions, when necessary.
Coordinate necessary meetings, information sharing and reports with suppliers.
Support the Senior Project Manager in leading and motivating the project team.
Perform duties of Officer in Charge when delegated.
Ensure that behavioral expectations of team members are established .
Ensure that performance reviews are conducted timely and objectively.
Ensure safety and security for all personnel and comply with UNDSS standards.
Ensures high-quality recording of results, performance, and services of the team and its implementing agencies.
Ensure safety and security for all project personnel and comply with UNDSS standards.
Education:
Advanced university degree (Master's or equivalent), in Business Administration, Project management,, Engineering, Procurement, Supply Chain or related fields is desired.
A Bachelor's Degree, preferably in Engineering, Project Management, Business administration or related fields in combination with 2 additional years of relevant experience will be accepted in lieu of a Master's Degree. .
Work Experience:
Minimum of five (5) years (or more depending on academic credentials) of progressive experience in programme/ project management of procurement and/or rehabilitation related projects, with at least three (3) years of experience in a Management and coordination role of a large or multi-sector infrastructure rehabilitation/procurement projects is required.
A minimum of two (2) years experience working on procurement-related activities in healthcare and/or education sector is required.
A minimum of two (2) years experience in liaising with senior stakeholders from the government and/or the donor is required.
Proven experience in quality assurance and control is required.
Experience in writing comprehensive reports and/or technical documentation is required;
Working experience in Jordan will be a strong asset. Previous experience working in the Middle East will also be an asset.
Previous experience with international organization/s and/or UN in a humanitarian and/ or conflict/post-conflict settings is required.
Languages:
Fluency in spoken and written English is required.
