FAO's Subregional Office for Southern Africa (SFS) is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing subregional food, agriculture and rural development priorities. It develops and maintains relations with subregion-wide institutions including Regional Economic Integration Organizations (REIOs). The Subregional Office is a subsidiary of FAO's Regional Office for Africa (RAF). Key Functions:
Plans, develops and manages all procurement and contractual aspects of significant complexity;
Advises requisitioning units on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle, meeting objectives under tight deadlines;
Prepares solicitation process, identifies method of solicitation, drafts tendering documents, identifies sourcing strategy and distributes invitations to tender, also using e-tendering system and supports bid/proposals evaluations while ensuring the solicitation process is fair, objective and transparent and that it follows the general principles, as set forth in the FAO Manual Section;
Prepares and presents cases to the relevant Procurement Committees;
Participates in and conducts site inspections, bidder's conferences and contract negotiations;
Conducts market research to keep abreast of market developments; researches and analyses statistical data and market reports on the world commodity situation, production patterns and availability of goods and services;
Contributes to updating procurement policies and related tools, provides procurement reporting as well as clarification/information for auditing purposes;
Ensures the full implementation of corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability and in line with the Strategy for Sustainability Management in the UN System 2020-2030;
Participates in the development of training and related training materials and promotes best practices and capacity development at FAO headquarters and the Decentralized Offices;
Provides guidance to new/junior staff and stakeholders, ensures entry of accurate data using the Organizations ERP and related systems;
Makes initial determinations and recommendations concerning disputes or claims arising from contractual instruments or procurement processes;
Prepares monitoring reports, reviews and analyses data and make recommendations based on findings;
Performs other duties as required.
Specific Functions:
Reviews and analyses procurement requests for completeness and conformity with established FAO rules, procedures and practice;
Performs operational functions relating to the procurement process including, but not limited to, preparation of documents in GRMS and other office applications related to assigned procurement actions, issuance of tenders and purchase orders, evaluation of bids, follow-up with suppliers including follow-up on orders to ensure timely delivery, etc.;
Pro-actively contributes to the designing of ad-hoc procurement strategies and related tools/documents;
Makes initial recommendation of awards for the assigned procurement activities based on the analysis of the solicitations results;
Provides guidance and supervision to Organization staff particularly in country offices on procurement matters and on the implementation of procurement strategies and processes in conformity with the relevant rules, procedures and practices;
Reviews and analyses requests for ad-hoc re-delegation of authority received from country offices and provide.
Minimum Requirements:
Advanced university degree in law, business/public administration, finance, economics, commerce, marketing or a related field and five years of relevant experience in procurement related activities with at least two in public procurement; OR
A first-level degree in law, business/public administration, finance, economics, commerce, marketing or a related field, seven years of relevant experience in procurement related activities with at least two in public procurement; and completion of professional qualification from an internationally recognized body such as CIPS4, MCIPS, FCIPS or other UN-wide recognized certifications.
Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).
Technical/Functional Skills:
Work experience in more than one location or area of work, particularly in field positions;
Extent and relevance of experience in the field of the Corporate Environmental Responsibility;
Demonstrated knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services;
Extent and relevance of experience in public sector procurement dealing with complex contractual issues including revising, drafting of contract, formulating options and proposing recommendations;Extent and relevance of experience in identifying clients' procurement-related needs and in providing support and guidance from clients point of view;
Demonstrated ability to draft complex documents in English is considered a strong asset.
