In the area of ending violence against women and girls (VAWG) and other harmful practices, UN Women supports enhancing services on VAWG prevention and protection through strengthened capacities of institutions, improved data management, better coordination, and empowerment of women and girls who are at risk of and/or are survivors of violence. Furthermore, to address the underlying root causes of VAWG and harmful practices, UN Women Türkiye works towards favorable social norms, attitudes, and behaviors at the individual, community, and institutional levels that advance gender equality and women’s empowerment. Currently, UN Women in Türkiye has a diverse and growing portfolio on Ending Violence Against Women (EVAW) which is led by a Programme Specialist, under the overall guidance of the UN Women Country Director and the direct supervision of the Deputy Country Director.
Within the scope of “Restoring and Strengthening the Preventive and Protective Services in response to Violence Against Women affected by the earthquakes in Türkiye (2024-2027) ” project, UN Women aims to restore and strengthen both the physical infrastructure and technical capacities of VAW service provision through a survivor-centered and rights-based approach that contributes the empowerment of women. The project aims to establish good models that can then be scaled up to become part of the overall MOFSS response to violence against women in their areas of competence under the scope of the project.
The Impact/ Overall Objective of the Project is to improve the protection of women and children’s rights in earthquake affected regions in Türkiye. The project comprises of the following 1 Outcome/Special Objective and 4 Outputs:
Reporting to Programme Specialist, the Programme Assistant works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Assistant provides programme, administrative, and logistical assistance to the team for the smooth programme implementation.
Provide administrative and logistical support to the formulation, implementation and management of programmes under Ending Violence Against Women Portfolio and specifically “Restoring and Strengthening the Preventive and Protective Services in response to Violence Against Women affected by the earthquakes in Türkiye” Project
Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
Provide administrative support for the audit of programmes/projects and support implementation of audit recommendations; and
Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
Provide administrative support to the financial management of the Programme Unit:
Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
Review financial reports, Prepare non-PO vouchers for development projects;
Process payment for consultants and service providers, as delegated; and
Create requisitions in Quantum system for development projects; register good receipts in Quantum system
Support preparation of procurement and spending plans
Maintain internal expenditures control system;
Provide administrative support to the Programme Unit:
Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
Make travel arrangements for the Programme Team, including travel requisitions and claims;
Draft minutes in meetings, as delegated;
Assemble briefing materials and prepare powerpoint and other presentations, in collaboration with the Programme team; and
Organize and coordinate filing of documents; maintain mailing lists.
Provide administrative support to resource mobilization:
Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.
Facilitation of knowledge building and knowledge sharing:
Provide administrative support to the organization of trainings for the office personnel and partners on programme and operations related issues
Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
Functional Competencies:
Ability to administer and execute administrative and procurement processes and transactions;
Ability to create, edit and present information in clear and presentable formats;
Ability to manage data, documents, correspondence and reports information and workflow;
Ability to organize and complete multiple tasks by establishing priorities;
Ability to extract, interpret, analyze and resolve operational issues;
Ability to support a team and team building skills;
Good financial and budgeting skills;
Good IT and web management skills.
Minimum Qualifications:
Education and Certification:
Completion of secondary education is required.
Bachelor’s degree in social sciences, development, business, public administration or a related field is desirable.
Experience:
At least 5 years (2 years with bachelor’s) of progressively responsible experience in procurement, travel, event management, administration or logistic support service is required
Knowledge of and professional experience in gender equality and women's empowerment is a strong asset
Previous experience in providing administrative support to EU or UN projects is a strong asset
Experience in organizing events and trainings is an asset
Experience in working with different partners (Governmental organizations, donors, CSOs) is an asset
Experience in the use of ERP systems, preferably Oracle Cloud, is a strong asset
