UN Women grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, UN Women leads and coordinates the United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts and builds effective partnerships with civil society and other relevant actors.
The Country Programme Division under the leadership of the Deputy Country Representative manages the Programme support to Ethiopia, including Joint Programs. In its work for 2017-2021, UN Women ECO is focusing on four main development result areas: 1) Women supported to lead and participate in decision-making at all levels; 2) Women, especially the poorest and most excluded, are economically empowered and benefit from development; 3) Women and girls live a life free from violence; and 4) Governance and national planning fully reflect accountability for gender equality commitments and priorities. One of the priorities Programme of UN Women ECO is Ending Violence against Women and Girls (EVAWG). In this area, UN Women works with key partners from government, civil society and UN organizations in development and humanitarian settings to address legal gaps and strengthen policy frameworks with regard to protecting women survivors of violence and their rights; to expand the provision of legal and protection services to women; and to provide awareness raising initiatives on legal instruments and mechanisms and sexual and gender-based violence.
Reporting to the EVAWG Programme Analyst and under the supervision of the Deputy Country Representative, the Programme Associate works with and provides support to members of the programme team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff as required for resolving complex programme-related issues and exchange of information
Duties and Responsibilities:
Provide advanced administrative and logistical support to the formulation and management of programmes:
Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.
Provide technical guidance on programme delivery and reporting of programme supported activities and finances;
Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations;
Review programme data from programmes/ projects for website;
Identify sources, and gather and compile data and information for documents, guidelines, speeches, reports, and position papers.
Provide advanced administrative support to the financial management of the Programme Unit:
Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms;
Review financial reports; prepare non-PO vouchers for development projects;
Maintain internal expenditures control system; post transactions in Atlas;
Create requisitions in Atlas for development projects; register good receipts in Atlas;
Prepare and follow up of cost-recovery bills in Atlas.
Provide advanced administrative support to the EVAWG Programme Unit:
Oversee all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
Oversee travel arrangements for the Programme Team, including travel requisitions and claims;
Prepare public information materials and briefing packets;
Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials;
Provide monitoring and coordination support through the following field support :
Follow up with local partners on implementing activities, including the monitoring of work plans and activities.
Closely work with the programme teams to facilitate the preparations and implementation of field activities, events, assessments.
Liaise with the field officers to ensure timely progress of field activities.
Support the production of any material needed for information purposes, such as reports, articles for the web, brochures, films, etc.
Follow up on operations in the field, day to day management and delivery of the activities and facilitation of knowledge sharing.
Provide timely data collection for reporting purpose
Facilitation of knowledge building and knowledge sharing:
Support synthesis of lessons learned, and best practices related to programme management and finance.
Required Skills and Experience:
Education:
Bachelor degree in Social Sciences, Business or Public Administration, development studies or other relevant degrees.
Experience:
At least 2 years of progressively responsible experience in administration or programme management/support;
Experience in working in a computer environment using multiple office software packages;
