Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.
Role Purpose
The position holder will be responsible to support efficient Program Area implementation by facilitating and monitoring financial management activities and making sure financial activities meet all Plan International financial procedural issues, legal compliance and all donor requirements with strong professional support to the Program area manager, coordinators and the position holder will also work on all the financial aspects of the responses including , proposal budget , donor financial reports, internal reports for budget holders, coordinating payments relating to the response and ensuring they are properly coded and supported in addition, required to attend and respond to request made during the response meetings.
Accountabilities And Main Work Activities
Operational Plan Preparation
Assist budget holders on the annual planning and budget management.
Ensure Program Area Operational plan is prepared and approved by Country Director before Project Outlines Produced.
Ensure all Project Outlines are prepared based on Operational Plan and gets approved.
Consolidate and forward cash flow Projection from departments to country office.
Grant Management
Participate in the implementation of existing grant management systems, ensuring that they are consistent with national procedure.
Monitor grants on a monthly basis. Liaise closely with budget-holders to support the analysis of monthly variances.
Support implementation of all donor financial compliance requirements in coordination with other departments.
Follow the financial documents for Partners’ advance liquidation and subsequent fund release to ensure internal financial procedures, systems, policies and controls are applied and compiled as per Partnership Agreement, Grant Agreement Documents and Donor’s requirements.
Support Budget Holders (BH) in mapping, phasing and re-phasing of grant budgets. Provide support in relation to budget amendments and modifications.
Provide support to ensure that all grants are complete and accurate from a financial perspective in advance of grant closure.
Review the financial information to BHs to produce donor reports are in accordance with donor reporting template and within the time
Transaction Processing
Review all payments against the budget and established rules and regulations.
Review purchase and contract to ensure conformity with the established polices and procedure of Plan Ethiopia and legal requirements.
Review payments for advance and follow up its settlement.
Review petty cash payment and its replenishment.
Review Sub grantees advances to Local NGOs/governments, as per the partnership agreement.
Review Payroll for all compliance and authorization issues.
Ensure taxes are deducted from payments as per the Government tax proclamation and paid timely.
Review all purchases are made with reasonable comparison and authorized sources.
Financial Reporting
Prepare monthly bank reconciliation statement and take action on all irregular transactions.
Review sub Grantees financial reports & subsequent fund release requests.
Reconcile cash clearing and inter office accounts between the country office and Program Area (PA) records.
Follow and review all donors’ financial reports are sent on time with reasonable accuracy.
Prepare monthly financial report and update all budget holders including the Country finance manager for timely utilization of project funds.
Prepare financial statements of the Program Area (PA) for auditing.
Team Management
Monitor the performance of staff members continuously and conduct semi-annual performance review for everyone in the unit.
Provide a supervisory role to Finance Officer and Cashier on different issues
Coach and lead all staffs working under her/his region to fully takeover each other’s responsibility on one’s absence.
Participate in team building process as a Program Area Management Team (PAMT).
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted
Technical Expertise, Skills And Knowledge
Qualifications/ Experience Essential:
Education at BA Degree level or equivalent vocational study in fields such as Accounting and Finance
At least 5+ Years of relevant experience out of which 3 years on a senior level experience (not necessarily gained in an NGO or INGO) or demonstrated equivalent combination.
Knowledge of Grants Administration especially system management and donor compliance in reporting of diverse institutional donors (EU, USAID, ECHO, UNICEF, GFFO, DFID
Knowledge of the requirements of the major emergency donors and experience in budgeting and reporting to donors.
Qualifications/ Experience Desirable:
Demonstrated knowledge in cost recovery principles and systems, experience in implementing a cost recovery system is preferable.
Experience in budgeting and reporting to donors is preferred.
