The key functions of the incumbent are the business-related operations and management of the IRIS Accounts Payable and Travel modules within the Oracle ERP environment as well as the administration and relationship management of the AP related third-party systems such as the ALUSTA invoice processing system.
In addition, the incumbent will be the AP focal point for IT-related development and problem resolution for the Unit and act as a liaison with other FINANCE units, INFOTEC, HQ departments, external offices, and external service providers as required.
The position reports to the Chief of the AP Unit. Specific Duties:
Provide support to the unit chief in managing the operations of the financial services of the area of responsibility and in preparing related managerial reports, workplans, risks and issue logs. Supervise unit staff and make decisions on complex business processes and exceptional accounting treatments.
Act as a focal point for the ILO’s procure-to-pay cycle, including the related modules in the ILO’s ERP (IRIS) as well as the third-party AP solutions (Basware ALUSTA; Basware CloudScan etc.). Monitor the operations and coordinate implementation and access to the AP related modules and other systems to external locations. Administer third party tools (e.g., Basware products).
Provide guidance and operational support to departments, external offices, and project locations in all aspects of procure to pay, accounts payable, and travel claims processes. Maintain the financial procedures and guidelines related to the area of operations; draft IGDS guidance, manuals and training materials as necessary. Develop training materials and deliver training.
Recommend changes and define requirements for enhancements to the ILO’s procure-to-pay, Travel and AP solutions, based on evolving business drivers and reporting needs.
Coordinate resolution of technical issues in collaboration with INFOTEC and/or Basware Support as needed, including follow up on the existing priority items logged in the ILO’s service desk portal. Oversee user acceptance testing by the unit staff.
Monitor correctness and efficacy of external offices dealing with accounts payables processes, collect trends, escalate irregular behaviours and patterns, and propose actions for resolution. Support and guide external offices in the Analysis, reconciliation, and clearance of prepayment and staff advances accounts.
Extract, review and provide accounts payable and travel claims data in response to audit requests (External and Internal) involving analysis and input to audit queries, including on related business processes and expected results.
When required, act as a backup, on verification, validation, and approval of accounts payables payments.
Perform year end global account closure tasks in respect of the procure-to-pay cycle in line with the overall ILO schedule. Resolve complex issues on behalf of the departments and offices.
Perform other relevant functions as assigned.
Required qualifications: Education:
Advanced university degree (Master’s or equivalent) in business administration, finance or accounting or other relevant field.
A first-level university degree (Bachelor’s or equivalent) in one of the afore-mentioned fields or other relevant field with an additional two years of relevant experience, in addition to the experience stated below, will be accepted in lieu of an advanced university degree.
Experience:
At least five years of financial and accounting experience.
Five years of experience in the use and administration of AP EPR modules and at least 3 years of experience in ERP implementation in an international environment. Direct experience in the implementation and management of AP and travel claims processes within the Procure-to-Pay business cycle in an Oracle and UN environment.
Languages:
Excellent command of English or French and a working knowledge of the second language.
