Established in 1951, IOM is a related organization of the United Nations and, as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Responsibilities:
Plan and oversee the financial management of all activities of the CO.
Supervise/coordinate the preparation of financial reports, donor reports, and budgets.
Provide oversight of financial expenditures and undertake financial analysis of projects in the CO.
Ensure implementation of and adherence to internal controls to prevent fraud and mismanagement.
Maintain and further strengthen appropriate internal controls and development and implementation of relevant operational control systems.
Coordinate and oversee day-to-day administrative, financial, HR, procurement/logistics, ICT, and other administrative activities in the CO and its sub-offices.
Support and provide guidance to staff in matters related to the International Organization for Migration’s (IOM) administrative questions, local institutions, internal regulations, and HR issues with a view to enhance their knowledge for the smooth running of the CO's operations.
Liaise with relevant units in HQ, administrative centers, and the Regional Office for Asia and the Pacific (ROAP) to obtain/forward information and coordinate activities.
Supervise HR, Finance, Procurement, Logistics, Common Service, and ICT Units in line with the organization's policies and procedures.
Provide support and on-the-job training in administration/finance.
Provide advice to the CoM on CO training needs, and coordinate on assessing professional development opportunities, plans, and resource requirements.
Regularly provide the CoM with financial updates on the status of the IOM country programme resources and future outlook, reporting deadlines, budgetary allocations and forward planning
Participate in the senior management team in the development and implementation of short- and long-term management objectives and goals.
Liaise with Project Managers/Heads of Units regarding funding levels of ongoing activities and estimated funds coming in through foreseen future activities.
Represent the organization at relevant high-level interagency meetings as required.
Maintain liaison with governmental, intergovernmental, and other partner entities, with a view of ensuring smooth implementation of IOM operations at all levels.
Liaise with donors in regard to new, ongoing, or completed projects as required.
Provide support to the CoM and Project Managers/Heads of Units in answering any queries raised regarding the correct allocation of program funds and providing any requisite documentation, including for auditing purposes.
Monitor, assess, and evaluate the administrative and financial aspects of program activities of the CO.
Oversee the maintenance of the CO's office premises, equipment, vehicles, and supplies.
Undertake travel duties to provide administrative support and advice to the sub-offices and resolve problems/issues as requested by the CoM and/or project managers.
Perform such other duties as may be assigned.
Requirements:
Master’s degree in Finance, Accounting, Business Administration, management, or a related field from an accredited academic institution with five years of relevant professional experience; or,
University degree in the above fields with seven years of relevant professional experience.
Professional certification as a Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.
Management experience at the international level, accompanied by a background in finance, accounting, and budgeting, as well as experience in human resources management, is required.
Field experience a plus, including in liaising with governmental and diplomatic authorities as well as international institutions; and,
Knowledge of and experience in International Public Sector Accounting Standards (IPSAS) and Oracle are highly desirable.
