Contribute to the development of activities carried out by the Federation's Disaster and Climate Crisis Unit as part of the response, follow-up and monitoring of the emergencies and disasters in the Americas region.
General Objectives applicable to all staff are:
Actively work towards the achievement of the Federation Secretariat’s goals
Abide by and work following the Red Cross and Red Crescent principles
Perform any other work-related duties and responsibilities that may be assigned by the line manager.
Adhere to standard operational procedures (SOPs), Code of Conduct, Principles and Rules for Red Cross and Red Crescent Humanitarian Assistance and other standards.
Submit the Handover Document, Mission Appraisal, and a Deployment Feedback at the end of the mission.
Job Duties and Responsibilities
The Intern will work closely with the Continental Operations Coordinator on the following tasks and objectives:
Financial support to Operations Manager and Technical counterparts in the preparation of the response plan and budgets for emergency operations
Ensure the financials briefings and debriefings to the rapid response personnel
If is necessary, support the Hosting National Society in the preparation of their plan of action and budgets.
Monitor the progress of the financial indicators related to plan of activity executions
Verifies that all the funds implemented has follow the IFRC Procurement Procedures and are properly supported with valid documentations and justifications.
Monitor open Working Advances balances of the IFRC staff active in the emergency operation and maintain the balances reconciled and confirmed
Supports the Finance Unit with the end of month closure routines according to the protocols
Follows up on any outstanding issue highlighted by the Regional Finance Unit
Ensure all the documents related to financial transactions are archived properly according to IFRC procedures, especially those related to rapid response personnel
Support finance staff activities to ensure continuity of services
Other tasks that are not necessary identified but may be needed
Duration:
The internship will be for a period of 1 months. Any extension of this period will be agreed by the Intern and the Regional DCCPRR team. After this period the intern will fully debrief all aspects and result of their support as intern to the IFRC´ Americas Regional Office.
Pre-deployment Responsibilities:
The intern will fully cover the costs related of this deployment. This includes insurance, accommodation, international and local travel expenses. IFRC provide a stipend of CHF 55.00 per day, to support cover food and transportation expenses.
Security
The Intern will adhere to the in-country security regulations of his/her Duty Station. The following security regulations will apply:
The intern is included in the IFRC Security Framework and s/he must be aware of and adhere to the IFRC Security Guidelines during the mission. These include signing the “Acknowledgement of risk: security in the field” document annexed to the Security Guidelines.
The interns will follow security plans of her/his place of residence during providing support remotely.
If there are not Security guidelines already in place for the country of operation, these will be set by the TL in coordination with the Security Focal Point, and the Security Unit in Geneva (unit@ifrc.org)
It is a requirement that each team member must complete the IFRC Stay Safe online course.
Due to the importance of the safety and security of individuals and the mission as a whole, any breach of Security Regulations may be considered to be misconduct. As such, security breaches may have disciplinary consequences, up to and including the immediate termination of the assignment or mission.
Job Duties and Responsibilities
Duty of Care
Travel approval process:
The Regional Surge Focal point must be aware of all travel requests. Travel cannot be approved until coordinated with the following focal points in the regional office or nearest IFRC office: Security, Staff health (if available in the region), and Air Ops. The travel checklist must be signed and completed prior to travel.
PPE: If the Rapid Response personnel need to engage in field work were physical distance is not possible and they are not provided with PPE prior to travel, then adequate PPE is to be provided by the receiving office. Please follow the proposed packing list for deciding adequate PPE amounts.
Contracting and insurance: The mission dates must include quarantine days upon return to the rapid response personnel’s home country. Quarantine requirements should be checked at the time of deployment and during the deployment and personnel should be returning home within the contract time. In the event that the rapid response personnel shows symptoms within the quarantine days after returning home, the nearest Surge Focal Point is to be alerted and the rapid response personnel’s insurance coverage extended until the end of their symptoms.
Budget: All costs related to quarantine upon return to the rapid response personnel’s home country are to be covered by the deploying entity (and should be budgeted under a relevant operational code if necessary). Per diem is to cover additional expenses so if under the entry requirements someone must quarantine in a hotel and if as a result there are costs to the individuals then there should be coverage so the rapid response personnel is not out of pocket.
Mission Health Vaccines
The Intern should have the minimum required vaccinations completed before deploying to the mission country. Please see the Staff Health Guidance document available on IFRC GO for more information about COVID-19.
Please check for more information at SoS international (internationalsos.com– username 22AMMS000091)
Contact person at Regional Office for any queries regarding vaccination: staff.health@ifrc.org
Other information:
The Intern should wear signage as provided by the Federation office.
All team members should wear signage as provided by their National Society or Federation office.
All team members should carry Identification issued by their National Society identifying them as a Red member of the Movement.
All members should be outfitted with proper equipment including:
Laptop computer and thumb drives
Mobile phone
The individual will be briefed online (Skype, Teams, etc) once the deployment is confirmed
Education
A university or professional school degree in an accounting or finance related area
Trainings related to emergency operations
Trainings of IFRC financial procedures, preferable
Trainings on Gender, Diversity and Gender based Violence (GVB), preferable
Experience
Working or volunteer experience within the Red Cross Movement and / or IFRC;
1+ years of professional experience in a finance or accounting department
Working experience in emergency operation within the Red Cross Movement
Previous mobilization within the region as rapid response personnel (Preferable)
In-country contextual understanding and operational experience.
Experience in capacity building and facilitating workshops and training.
