The incumbent provides services to the Country Directors (CDs) and Country Programme Officers (CPO) within the Multi-country Office (MCO) on both programme and resource related matters on which s/he may also receive guidance from the Country Programme Officer, the Senior Regional Procurement and the Regional Directors' Front Office, as appropriate. S/he may provide technical guidance and support to the Country Programme Assistant (CPA) and/or Administrative Assistant (AA) in Multi-country Office, collaborates closely with staff at IFAD HQ and collates information and data to ensure consistency, cohesion and synergy in administrative and programme related matters.
Key Functions and Results:
Project And Programme Support:
The Country Operations Analyst supports IFAD staff within the Multi-country Office in the efficient and effective delivery of IFAD-supported projects. This involves substantive support to mission-related activities, monitoring deliverables against established deadlines, data analysis, and support to oversight of project procurement, as required. Responsibilities may include:
Supporting the organization and announcement of missions, including support to preparation of Terms of Reference and maintaining consultant rosters;
Performing analysis on programme-related financial data (e.g. annual work plans and budgets, disbursements, audits), including extracting and professional use of data from IFAD's Grants and Investment Projects System (GRIPS) and Operational Results Management System (ORMS);
Following up on timely submission of financial and audit reports and reports indicating action taken on supervision mission recommendations;
As appropriate, supporting activities related to the oversight of project procurement in coordination with and under the overall guidance of the Senior Regional Procurement Officer, including: review of procurement provisions and arrangements of new projects to ensure their adequacy; review of AWPBs and procurement activities subject to IFAD no-objections; participating in project procurement reviews and following-up on recommendations with relevant project stakeholders.
Effective And Efficient Provision Of Resource Management Support:
The Country Operations Analyst is responsible for ensuring efficient day-to-day handling of financial and non-financial resources (incl. HR matters, as required) pertaining to all IFAD staff and country programmes within the Multi-country Officethrough corporate IT tools and systems and ensures that practices follow established regulations, rules and procedures. S/He ensures effective coordination with the host agency at the country level and works collaboratively with relevant staff at IFAD HQ. Responsibilities may include:
Ensuring full compliance of administrative activities with IFAD rules, regulations, policies and procedures; · Supporting the Budget Holder(s) within the Multi-country Officein providing inputs to annual work plan and budget and to the regular management of allocated budgets;
Under the overall responsibility of the Budget Holder, administering, executing and monitoring allocated budgets (incl. accruals) and certifying administrative expenditures, including travel administration and purchasing consultancy services, other goods and/or services through PeopleSoft HR and Financials Enterprise Resource Planning (ERP) system;
Analysing and reconciling financial discrepancies and assisting in reviewing documents with budgetary implications and making recommendations;
Administering country office assets (incl. maintenance of IFAD office furnishings and equipment, inventory control and vehicle/fleet management, if any) and supporting the management of relationships with the hosting agency;
Liaising with IFAD HQ Security on security related matters and attending the Security Management Team meetings on behalf of the CD as required.
Country-specific Knowledge Building And Knowledge Sharing Support:
The Country Operations Analyst supports the collation and dissemination of good practices, lessons learnt and results in close collaboration with the country and regional team and other IFAD staff. This may include identification of project training needs, organization of related trainings and workshops and contribution to capacity building of project staff in program implementation, financial and budget management. S/He will also support organizing knowledge sharing events at country-level, and prepare short analytical knowledge management papers on relevant thematic issues to promote knowledge sharing between various programmes, within the division and the remainder of IFAD.
Managerial Functions:
The Country Operations Analyst is accountable for integrity and transparency in the administration of IFAD resources. S/he is accountable for upholding IFAD's core values and code of conduct, including integrity, transparency, and equity in the management of IFAD resources.
Education:
Education includes Advanced university degree from an accredited institution listed on https://whed.net/home.php in accounting, business administration, development, economics, finance, international relations or related field is required .
Experience:
At least one (1) year of progressively responsible professional experience in development institutions and/or government service.
Position-specific experience:
Qualifying work experience in operations management and/or loan/grant administration with International financial institutions, development cooperation agencies, etc., would be an asset.
