Reporting to the Procurement Specialist, the Procurement Officer is responsible for performing procurement activities for Philippines office projects as authorized, following policies and procedures.
Responsibilities:
Prepares request quotations, coordinates with the procurement specialist to finalize purchase orders, and reviews invoices prior to submission to the finance team for payment.
Ensures that all requests are made and processed in compliance with FHI 360’s policy and specific funding requirements.
Assists with developing bid specifications.
Assists in reviewing requisition orders to verify accuracy, terminology, and specifications.
Surveys for reliable sources, locates and contact vendors, coordinates with internal and external parties for proposals/quotations
Contacts suppliers to schedule or expedite deliveries and resolve shortages and missed or late deliveries to ensure contract terms and company needs are met.
Reviews and approves bill for payment and calculates costs of orders and forwards invoices to appropriate accounts.
Checks shipments to ensure orders are filled correctly and goods meet specifications.
Compares prices, specifications, and delivery dates to determine the best bid among suppliers.
Updates the contract list and coordinates with regular contractors in renewing the contracts.
Develops and maintains information on all active vendors in the vendor database.
Performs other duties as assigned.
Requirements:
Bachelor's degree or its international equivalent in business administration, supply chain management, or a related field.
A minimum of 3-5 years of related work experience with at least 1 year in US Department of State regulations in contracting and procurement and administrative support is required.
Knowledge of donor rules and regulations, common mechanisms of funding, and contracting concepts and principles from the solicitation phase to post-award administration.
Strong knowledge of procurement regulations, standards, and practices.
Knowledge of company policies and procedures regarding procurement services.
