Program Assistant

The World Bank, Islamabad, Pakistan

Skill Required:, HR and Admin
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
5th July, 2016


Job Description

Duties and Accountabilities:
 
• Program Assistant (PA) positions are held by experienced staff whose acquired knowledge and skills enable them to independently undertake diverse and complex work assignments. 
• With only routine supervision, the PAs work closely with other staff within the unit to make a significant contribution to the overall achievement of the unit’s work program. 
• In addition to performing the full range of office support work within a team, a significant part of the job entails provision of some specialized support (e.g., database management, knowledge management, task management, major event/course planning, etc.). 
• Provide assistance in the implementation of the unit’s work program, including some specialized support in specific areas, e.g. task management, procurement, scheduling, database management, information technology, editorial assistance, etc.
• Identify and resolves diverse issues/problems as they arise, which often requires interpretation of existing procedures and processes and independently determining the appropriate application.
• Exercise quality enhancement function for project and other documents by ensuring adherence to departmental, VPU and institutional guidelines. PAs also mentor less experienced staff.
• Participate in developing project/product time lines, using appropriate software.
• Attend meetings, drafts minutes and ensures timely clearance and distribution. Provide updated information on resource status of project/products (e.g. procurement, disbursement, audit, trust fund/co-financing, and legal issues) and drafts a variety of standard project-related correspondence.
• Monitor task budget/trust funds for specific projects on behalf of the team.
• Participate in mission field work as required. 
• All PAs in the Islamabad Office report to the Operations Adviser, but on a functional day to day basis would look to the relevant Program Leader, Senior Operations Officer, and Task Team Leaders for guidance.
 
Preferred Education:
 
• Bachelor’s degree with at least 2 years of experience. 
• Experience in a similar role at a high functioning support level will be preferred. 
 
How To Apply:
 
• If you are Interested kindly use the following link to apply: http://web.worldbank.org/external/default/main?pagePK=8454041&piPK=8454059&theSitePK=8453353&JobNo=161446&contentMDK=23158967&order=descending&sortBy=job-req-num&location=ALL&menuPK=8453611&JobType=Administrative&JobGrade=GC


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