UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Reporting to Project Manager, the Programme Assistant works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UN Women HQs as required for resolving complex finance-related issues and exchange of information. Duties and Responsibilities:
Provide administrative and logistical support to the formulation and management of programmes:
Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities and finances;
Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations;
Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
Provide administrative support to the financial management of the Programme Unit:
Create projects in ERB system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
Prepare non-PO vouchers for development projects;
Process payment for consultants, as delegated;
Create requisitions in ERB system for development projects; register good receipts in ERB system.
Provide administrative support to the Programme Unit:
Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
Make travel arrangements for the Programme Team, including travel requisitions and claims;
Draft minutes in meetings, as delegated;
Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team;
Organize and coordinate filing of documents; maintain mailing lists.
Provide administrative support to resource mobilization:
Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.
Facilitation of knowledge building and knowledge sharing:
Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.
Required Skills and Experience:
Education and certification:
Completion of secondary education required.
Bachelor’s degree in Business or Public Administration is an asset.
Experience:
At least 5 years of progressively responsible experience in administrative or programme management/support;
Experience in working in a computer environment using multiple office software packages;
Experience in the use of ERB system Quantum and ATLAS is an asset;
Experience in supporting a team is an asset.
Language Requirements:
Fluency in English and Arabic is required;
Knowledge of the other UN official working language is an asset.
