The Program Finance Assistant will be providing finance and administrative support to the Project Monitoring Unit. The successful candidate will be given financial planning, monitoring, analysis, and reporting tasks; statistical reporting; and administrative support functions related to the global programs monitored by the Project Monitoring Unit.
Responsibilities:
Assist in the analysis of actual expense versus approved budget.
Review monthly project expenses as well as revenue transactions to ensure correct account codes and project codes are used, and monitor expenses against the approved budget.
Assist in the staff cost (projectization) monitoring and other staffing reviews.
Review and clean-up of long outstanding commitments.
Communicate with IOM field offices, MAC, and HQ regarding budgetary and expense issues. Monitor office response and continuously follow up on unresolved issues.
Update the work instructions manual relevant to the tasks assigned, subject to review by the supervisor.
Provide assistance to staff assigned to other global projects managed by the unit.
Create new project codes in the system.
Review and summarize all issues encountered in creating new project codes in the system and relay to supervisor.
Provide general administrative support related to the preparation of budget and donor reporting packages and ensure timely dispatch of reports to HQ units, project managers, and the donor.
Perform other related tasks as may be assigned.
Requirements:
University degree in Accounting from an accredited academic institution, with three (3) years of relevant professional experience in the field of accounting, financial analysis, budgeting, or auditing
Completed a high school degree from an accredited academic institution, with five (5) years of relevant
professional experience
Preferably a Certified Public Accountant (CPA) or equivalent
Experience in audit is an advantage.
Experience in budget preparation and financial monitoring.
