Project Assistant

International Labor Organization

Port Vila, Vanuatu

The Project Assistant will report to the Project Officer in Port Vila. They will receive additional technical guidance from the Technical Officer (Suva) and the Regional Migration Senior Specialist and the International Migration Branch. The Project Assistant will work in close coordination with national programme officers and specialists in the ILO Suva Office.  

Description of Duties:

  • In the context of climate change and migration, collect information from records and reports, compile socioeconomic or other relevant data, and prepare reports on programme and project activities.
  • Organize data and information, and prepare and maintain records, documents and control systems for the monitoring and evaluation of project and programme implementation. Work in close collaboration with partners to draft and revise project annual work plans.
  • Follow-up on delayed documents, clarify information, and answer questions about clearance and processing requirements to support successful completion of agreed activities.
  • Prepare monthly financial monitoring reports for regular internal financial monitoring.
  • Support the preparation of donor reports.
  • Follow-up with relevant technical officers with counterparts in organizations and line ministries at national level, partner and executing agencies, government offices, constituents and in other organizations to expedite implementation and meet targets.
  • Contribute to the preparation of research reports, knowledge products and submissions to governments by providing information, preparing tables and drafting selected sections and coordinating review and validation processes.
  • Participate in project activities and needs identification and prioritization and assist with relevant technical cooperation project design.
  • Perform other related duties as required
  • Participate in the preparation and conduct of conferences, seminars, workshops, training sessions, and consultative meetings. Undertake missions to project sites independently or accompanying others.
  • Support the recruitment and management of EXCOLL contracts as needed.
  • Carry out specific administrative operational/control tasks for project and programme activities.
  • Ensure all donor and ILO visibility and communications requirements are met, proactively identify external communications opportunities.
  • Regularly review implementation against workplans and monitoring indicators, amend modalities of implementation to ensure to programme delivers in-line with expected results.


  • Completion of secondary school education, supplemented by technical or university level courses in economics, law, development studies or the social sciences.


  • Six years of progressively responsible clerical or administrative work, of which at least one year in programme support activities. Knowledge of the relevant project and programme area and the Office’s operations would be an advantage.


  • Excellent command of written and verbal English.