Translation Assistant

World Intellectual Property Organization

Geneva, Switzerland

Experience: 5 to 10 Years

Skill Required: HR and Admin

The incumbent is primarily responsible for ensuring the effective and timely coordination of the translation support work of the section, including the preparation of documents for conferences and meetings, and providing administrative support for the smooth operation of the Section.

Reporting Lines:

The incumbent works under the supervision of the Head of the French Translation Section.

Duties and Responsibilities:

The incumbent will perform the following principal duties:

  • Provide administrative support to the Section Head in workflow management, monitoring receipt and dispatch of translated jobs, drafting administrative correspondence, processing administrative forms, including for payment procedures where applicable,  using the related software and office tools, following up on administrative actions and compiling workload statistics for internal use.
  • Coordinate and follow up on text processing work and collaborate with translators to ensure documents are prepared and completed in a timely manner, raising any issues with the Section Head and proposing solutions to problems that may arise.
  • Review the work of support staff to ensure efficient and timely processing of documentation and provide guidance in processing complex documents;  train temporary support staff.
  • Word process in French texts of varying complexity in draft and final form in accordance with established guidelines;  ensure correct spelling and grammar, accuracy, consistency and completeness against original language texts.
  • Proofread translations and assume responsibility for the final checking and formatting of texts, including those with tables, charts, figures, diagrams, references etc., for accurate presentation and technical consistency with the original.
  • Perform standard searches using computer-assisted-translation and terminology (CATT) tools and replace the relevant text in the document prior to translation;  ensure correct alignment of documents for input in the translation memory, document database and translation management system (TMS).
  • Respond verbally or in writing in French and English to queries received from internal and external services and propose solutions to problems to ensure the efficient provision of services.
  • Perform other related duties as required.


Education Essential:

  • Completion secondary education with relevant diploma, or equivalent qualification.

Experience Essential:

  • At least five years of relevant administrative support work experience, including word processing and/or processing translations.

Language Essential:

  • Excellent knowledge of French and good knowledge of English.

Language Desirable:

  • Knowledge of other official UN languages.