Admin Internship

United Nations High Commissioner for Refugees

Ottawa, Canada

Experience: Internship

Skill Required: HR and Admin

An important component of the role will be researching, designing and implementing tools or platforms to help PSP Canada updating the flowcharts and in relation to HR, Procurement and budget monitoring on SharePoint sites. 
The incumbent will be responsible for updating Asset management tracker and office recording.

Duties and Responsibilities: 

  • Assist in updating SharePoint pages
  • Regularly updating and improving the PSP Canada SharePoint site 
  • Policy updates on local SharePoint PSP Canada 
  • Assist in providing material needed from office to support operation PSP Americas in the region when needed 
  • Assist supplier correspondences and reports 
  • Assist in office procurement 
  • Responsible in maintaining monthly inventory, and in the distribution of stationery supplies as well and to assist in sending/receiving mail and couriers. 
  • Assist in digitalizing administrative/finance documents 
  • Asset management update and Barcoding office equipment 
  • Assist in HR/admin tasks (attendance record, travel arrangements, quotes, etc.) 
  • Policy research within the UNHCR 
  • Perform other related duties as required 

Qualifications and Experience:

  • University degree in progress or completed within the last 24 months 
  • Experience in Administrative works is an asset 
  • Experience in SharePoint is an asset 
  • Excellent communications skills 
  • Have good experience using the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint) 
  • Excellent organizing skills and good attention to details. 
  • Be able to multi-task and prioritizing workload 
  • Eligible to work in Canada (work permit – Canadian residents- Canadian Citizens)