ABOUT THE NATIONAL BUDGET AND PROGRAMMING OFFICER POSITION AT WFP
This position is based in Dar es Salaam Country Office and reports to the Budget and Programming Officer under the overall supervision of the Deputy Country Director.
BACKGROUND AND PURPOSE OF THE ASSIGNMENT
Objective: The Budget and Programming mission is to support and enable the Tanzania Country Office operations by safeguarding resources and efficient management of WFP resources, risk-informed end-to-end planning, budgeting and reporting that enables WFP to deliver its key priorities, strategic objectives and achieve its zero hunger goals.
THE ROLE
To support the delivery of budget and resource analysis and programming activities and/or provide support to management, collaborating with and guided by HQ/RBJ and managers to apply best practice approaches for the efficient, effective and compliant utilisation of funds.
KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):
Budget Planning and Management
Contribute to the development and implementation of policies and procedures for budget and programming activities through close monitoring, with the aim of achieving compliance with WFP and functional strategies.
Contribute towards the compilation, preparation and revision of various budget plans in compliance with budget and programming procedures.
Monitor WFP’s corporate systems ensuring that all budget-supporting documents are accurate, well developed and in line with recommendations to enable accurate recording into internal systems and
follow up on budget approval actions.
Participate in CSPs/RBPs closure activities and work with spending units to highlight and close open commitments in a timely manner whilst bringing any potential issues to the supervisor’s attention.
Pipeline Management
Collate commodity pipeline requirements including Advance Financing requests in collaboration with stakeholders at the operational level, to ensure timely shortfall coverage and efficient utilization of contributions.
Prepare monthly pipeline reports and support the CO/RB team in monitoring the resource pipeline across all transfer modalities (Food, Cash Based Transfers, Capacity Strengthening and Service Delivery) including corporate stock replenishments to maximize operational effectiveness.
Participate in and support preparations for the monthly, cross-functional, pipeline working group, (across Area Offices, Sub Offices and Field Offices as needed), that proactively discusses resource availability and upcoming shortfalls, recommending timely mitigation measures.
Funds, Performance Management, and Reporting
Check accuracy and monitor timely programming and utilization of funds based on operational priorities, funding proposals and donor conditions, proposing timely recommendations and possible corrective actions that enable reporting in collaboration with spending units.
Perform and document fund sub allotments as per available procedures and guidelines, to avail funds to spending units for timely commitment.
Participate and support preparations for the CO/RB Resource Management Committee (RMC) as per agreed timelines. The RMC reviews and prioritizes resources against the Country Portfolio Budget (CPB).
Other
Where needed, support the activation/deactivation and management of Global Commodity Management Facility (GCMF) supply lines, participate in knowledge transfer activities in support of the facility and facilitate decision-making for the allocation of corporate stocks.
Support the capacity enhancement of junior staff in budgeting, funds management, operational planning and performance reporting, through the regular day-to-day interactions, delivering training using available materials, manuals and guidelines.
Take active participation in training and learning opportunities, interactions with and accepting guidance from peers and senior colleagues.
Collect inputs and draft accurate and timely reports, to enable informed decision-making and consistency of information presented to senior management and external stakeholders.
Contribute towards the development and improvement of systems, techniques, tools, processes and procedures to better monitor, manage and report on WFP budgets and resources.
Participate in internal meetings/committees/working groups as required, in order to obtain and provide information from a budget and resource programming perspective.
Follow standard emergency preparedness practices and contribute to monitoring the management of financial risks.
Perform other relevant duties as required.
QUALIFICATIONS AND EXPERIENCE
Education:
Advanced university degree in Business Administration, Statistics, Finance, Economics or other relevant field. Additional professional training in project management, statistical analysis and/or operational planning and management is desirable.
Language:
Fluency (level C) in English language and the duty station’s language, if different.
