Working context

WeWorld-GVC has been working in Mozambique since 2000 with development and emergency projects in the fields of education, food security and DRR in the provinces of Maputo, Gaza, Inhambane, Manica, Zambézia and Cabo Delgado. WeWorld-GVC carries out emergency projects in the provinces of Manica and Cabo Delgado; a three-year project to mitigate Niño drought effects in the province of Maputo starting in 2018 and in 2019 it has been intervening in response to IDAI and Kenneth cyclone to assist affected populations and in 2020 it has been intervening in response to COVID-19, social cohesion and peacebuilding in Cabo Delgado province. At present, our main donors in the country are Italy (AICS), the EU (ECHO), the UN (UNICEF, WFP, UNDP and FAO) and Swiss Cooperation.

Job description

WeWorld-GVC is recruiting a Country Finance Manager (CFM) who works under the general direction of the Country Representative. The role of the Country Finance Manager requires the management and responsibility of all administrative and accounting processes of the Country programs.

Main tasks and responsibilities

General Administration

• Track and manage deliverables and timelines related to grants, contracts, vendors, and partners
• Monitor grant administration to ensure compliance with reporting and expenditure requirements
• Supervise compliance of administrative documents and their proper filing
• Ensure the smooth flow of administrative information and data to the HQ
• Supervise flow of administrative information from project partners and the compliance with MoU

Accounting

• Supervise and approve regular accounting, including monthly reconciliations, monthly and yearly closing of accounts, monthly journal entries

Financial Reporting

• Support the preparation of financial reports, in coordination with HQ and administrative team, to ensure conformity with donors’ procedures
• Supervise and approve annual financial report

Budget And Planning

• Collaborate with the Country Representative, Sectors Coordinators and Project Managers to develop budgets
• Collaborate with the Project Managers and Sector Coordinators to monitor actual and forecasted expenses against budget to avoid under and overspending on the projects
• Monitor financial flows of the projects
• Coordinate the preparation and constantly monitor/update of core budget of WeWorld-GVC in Mozambique

Audit Process

• Collaborate to the management of financial audit performed on the projects
• Supervise yearly financial audit on general accounting for local authorities
• Prepare information and be directly responsible for any assessment/audit performed by donor on WeWorld-GVC administrative procedure

Procurement

• Coordinate the preparation and launch of tender dossier
• Check the proper filing of procurement procedures
• Collaborate with Project Managers to update procurement tables

Procedure

• Design and implement administrative routines, procedures, and systems to increase efficiencies
• Ensure compliance with Local Operational Manual and develop procedures to implement organizational policies, including those related to HR management

Managing Team

• Supervise administrative and finance local personnel to complete routine tasks and provide for their capacity building
• Participate in analyzing staffing needs & costs, compensation & benefits, and performance review practices
• Supervise compliance with all WeWorld-GVC employment regulations relating to payroll, health insurance, work insurance, employee benefits
• Support Country Representative to monitor and revise where necessary salary scale, as well as supervising staff leaves, rest days, overtime and contractual obligations
• Requisiti

Qualifications and Knowledge

• Degree in Economics, Political Science or related fields
• Good knowledge of main donors’ administrative rules and procurement procedures (ECHO, UE, UN, AICS)
• Fluency in English both written and verbal
• Fluency in Portuguese or Spanish both written and verbal
• Valid and clean driving license
• Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint

Professional Experience

• At least 3 years of relevant working experience in a finance/accounting role overseas in the NGO sector
• Experience in budgeting and budget monitoring
• Experience in managing grant contracts for emergency/post-emergency projects
• Proven experience in coordinating and manage relationships with international and local partner organizations and donors

Skills and Abilities

• Problem-solver approach with demonstrated resourcefulness in setting priorities and creating efficiencies
• Strong commitment to the Mission of WeWorld-GVC, genuine interest for international cooperation development topics
• Good verbal and written communication, interpersonal and team skills
• Proven organizational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues
• Accountancy skills and ability to prepare financial reports

DESIRABLE REQUIREMENTS

• Previous experience in Mozambique
• Knowledge of Italian both written and verbal will be considered as a plus

Source:https://weworld.intervieweb.it/jobs/country_finance_manager_mozambique_133734/it/