Overall purpose of the role:

Under the supervision of the Head of Support Service (HoSS), the Finance Manager will ensure that all financial functions in the DRC Uganda Country programme including accounting, payments and banking, payroll, budgeting, financial reporting and grant financial management and compliance are adhered effectively and in a timely manner.

The Finance Manager ensures compliance with donor regulations as well as DRC’s internal policies and procedures and provides support to the program management teams as required.

Key Duties And Responsibilities:

Accounting/Finance:

• As a super user for DRC Dynamics, oversee the finance functionalities in DRC Dynamics and update all staff on new developments.
• Oversee and manage daily accounting and finance functions including the timely recording of transactions, cash management, banking, payroll, receivables, payables and timely updating in DRC Dynamics
• Maintain banking relations and plan/monitor country cash flow requirements to ensure the smooth implementation of DRC programs.
• With the support of Country Finance staffs, monitor regularly the petty cash floats in area offices and ensure adequate cash is in hand to support the program requirements.
• Plan and maintain oversight of co-funding requirements and share overview with HoSS on quarterly basis.
• Coordinate with country Finance staff to organize & submit Finance supporting documents (Scanned and hard copies) in relevant archives (One drive/Share point etc.,) according to DRC Uganda/RO/HQ requirements.
• Coordinate with Finance/HR staff to ensure timely payment of staff salaries.
• Roll out of new DRC Dynamics functionalities to all DRC Uganda staff as required
• To monitor cash flow and liquidity of the DRC country program and to ensure adequate funds are available in Area bank accounts.

Reporting:

• To prepare donor financial reports for RO/HQ review and ensure timely submission to the donors, ensuring quality of the reports.
• Provide monthly management reports which will include expenditures by project, sub grantee or Partners’ reporting and other financial information, in a timely and accurate manner and any other report as requested by DRC Country Director, Head of Support Service, Regional Office, HQ etc.,
• Review and monitor partners’ financial reporting and compliance. Provide additional technical assistance to partners as necessary to maintain high standards of compliance.

Budget, Financial Management and Control:

• Ensure that financial related information is accurate and is well maintained. This includes an overall planning, budget and control of expenditures for shared operational costs, but also coordination of budgeting and expenditure related to programme implementation.
• Implement relevant financial control tools within the country programme.
• Develop budgets for new project proposals and budget revision in collaboration with the Grants team, HoP, Area Managers and Program Managers/Coordinators.
• Preparation and coding of new budgets and updating the DRC Dynamics.
• Update (Monthly) Master budgets in collaboration with the field offices and in collaboration with the County Director.
• Implement grant budgeting and forecasting systems for all DRC projects with the assistance of Area Manager/Program Managers and relevant team members.

People Management:

• Lead and manage the finance team (including people planning, performance, well-being, and staff development)
• Support the development and implementation of financial management capacity building of staff in the Country Finance team and provide support to the Area based Finance teams
• Work to build the capacity of finance staff members throughout the program through frequent in-service training sessions and mentoring support.

Others:

• Support & supervises, audits (in-country, external), coordinate with area offices/RO/HQ to compile documents required by the auditors. If required coordinate with the auditors (based on request of the RO Compliant Specialist) on audit process.
• With support of Country Finance staff, assess the needs and identify issues/gaps in Area Finance office/staff and prioritize timely practical actions to respond to particular financial issues.
• Monitor systems for financial operations in the main programme offices and in field offices in accordance with the DRC Operations handbook, Field Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting & financial record­keeping.
• Ensure Procurement policies/guidelines are followed in Finance routine work including payments documentation.
• Report to the Head of Support Service of any irregularities that occur within the DRC offices.
• Follow up on new procedures and guidelines designated in circulars from Country Director/Head of Support Service/Regional Office and HQ.

Experience and technical competencies:

• At least 8 years’ experience working with NGOs or other international agencies.
• Previous DRC/DDG experience advantageous
• Hands-on experience/skills in MS Excel (experience in working with formulas) & ERP Systems (ie: Microsoft Dynamics)
• Experience in preparation of Donor budget and reporting for Danida/SIDA/USAID/EU/UN/DFID donors.
• Strong information technology skills.
• Excellent interpersonal and teamwork skills, working with different groups and nationalities.
• Good management skills.
• Ability to prepare training modules on accounting management and conduct trainings to Finance and Non-Finance staff.
• Experience with cash transfer programs
• High integrity, pro-active, stable, robust character and a good team-player
• Highly motivated, results-oriented, and with well-developed problem-solving skills.
• Ability to cope with heavy workloads and to work under pressure to meet tight deadlines.
• Excellent management, analytical and negotiation skills.
• Proven commitment to accountability practices.
• Proven ability to prioritize tasks, meet deadlines, and work with limited supervision

Education:

• University degree in Finance/Accounting/Commerce/Business Administration
• Professional qualification ACCA, CPA or similar – mandatory
• Post graduate degree is desirable

Languages:

• Excellent Communication skills in English required.