Executive Assistant

You will engage daily with WRI's global body of staff and high-level officials across the world giving your insight into WRI's portfolio of restoration work. You will report directly to the Director of the Global Restoration Initiative. You will be based in the WRI Global office in Washington, DC and will be expected to follow a hybrid model of remote and in-office work. Existing US work authorization is required at the time of application submission. WRI is unable to sponsor work authorization for this position.

What will you do:

Administrative Support :

  • Plan, coordinate, and maintain the GRI Director’s business calendar, scheduling and arranging meetings, providing reminders were necessary, and updating the Director as needed to cover urgent incoming requests
  • Attend key meetings to document detailed notes and provide professional summaries of the notes and action items for the Director to forward to participants
  • Manage a fast-flowing email inbox, bringing urgent issues and those requiring action to the Director’s attention
  • Help to transform verbally dictated updates into written updates for a team that works across many time zones internationally
  • Organize and prepare for business travel by completing bookings, pre-travel paperwork and other requirements (e.g., medical testing or vaccinations) and creating detailed itineraries
  • Process expense claims
  • Help draft and edit correspondence, talking points, presentations, and other documents
  • Support event planning and catering needs for in-person and virtual events and workshops
  • Maintain an effective electronic filing system, including recording of official correspondence and maintaining a business contacts database (Salesforce)
  • Support desk research tasks, where appropriate
  • Assist with special projects as assigned. This will include but not be limited to data gathering, record keeping, convening stakeholders, and preparing communications and other projects of importance

What will you need: 

Education:

  • You have a completed Bachelor’s degree

Experience:

  • You have 2+ years full-time relevant work experience in an administrative or executive assistant role, including scheduling, travel management, and inbox management
  • You have experience working with Microsoft Office (Outlook, Word, Excel, Access, PowerPoint), online management software (Monday.com, Salesforce, Concur, etc.), and web-based communications (Zoom, Microsoft Teams, etc.)

Languages:

  • Verbal and written proficiency in English required. Fluency in any of WRI's other languages is a bonus (especially languages that are prevalent in the geographies where the GRI works, e.g., Hindi, French, Spanish, Portuguese, etc.)

Source: https://jobs.jobvite.com/wri/job/oQO9nfwU