To provide financial administration and accounting services to the Tearfund Ethiopia country office in accordance with Tearfund Finance Policies and Procedures. To carry out the day-to-day finance functions and ensure proper implementation of Tearfund’s financial systems and procedures in order to safeguard Tearfund’s assets, minimise the risk of financial loss and fraud and satisfy donor and statutory audit requirements.
Scope of job
To be responsible for the day-to-day finance function in the Ethiopia Country programme. Reporting to the Grants and Finance Manager, and with strong working links to Tearfund’s regional and head office finance teams, this role will be vital in ensuring strong financial management of all the projects. Key responsibilities include budget management, reporting & grant management, partnership/sub-grant management, document review & control, bank & cash management and compliance with donor rules/regulations and statutory obligation as well as the internal control environment. The role involves extensive involvement in day to day accounting activities including advance settlements and vouchers preparation. Additional responsibilities include: financial capacity building and support to project partners.
Duties & Key Responsibilities
Finance Administration
Execute daily financial transactions, such as issuing and obtaining approvals for cheque requests and petty cash vouchers; assigning correct accounting and budget codes; and assembling accurate support documentation such as approved procurement requests, signed contracts, travel authorizations, travel advances, and travel vouchers to accurately justify and support each financial transaction.
Maintain both cash and bank logs.
Accurately enter all financial transactions into PSF on a regular basis.
Process invoices,Prepare balance sheets,Record accounts payable and receivable,Reconcile bank statements, Prepare monthly, quarterly and annual financial reports
Participate in financial audits
Maintain internal financial control procedures that adhere to Tearfund’s established policies and procedures.
Submit statutory payment obligations on time to the pertinent authorities regarding employee salary tax, pension fund contributions and Withholding tax.
Submit monthly Goods/Services purchase to the Tax Authorities
Calculate and disburse local salaries including income tax, pension fund, medical care, and other taxable income for all employees and contractors.
Assist in the preparation of annual program budgets and country office budget
Prepare quarterly cash requests and submit such requests to the UK office on-time.
Coordinate and assist with both local and international audits of the Ethiopian office.
Issue and distribute travel advances to Tearfund staff prior to travel and reconcile travel advances within 10 days after the trip is completed.
Follow up on resolutions of all questioned items and see that they are resolved in a timely manner.
Prepare & Review posting and journal transactions on Tearfund’s finance systems.
Prepare and submit cash flow and grant requests.
Support Grants and Finance Manager to coordinate project and in-country audits.
Maintain and ensure organised filing of all finance vouchers.
Maintain an organised filing of scanned copies of all finance transactions.
Others relevant to the post as asked by the Grants and Manager.
Qualifications
Essential
Bachelor's degree in Finance, Accounting or Economics
Desirable
Qualified or Part qualified ACCA/any Professional Accountancy.
Experience
Essential
Experience of 3-5 years in Finance
Proven experience as Finance Officer or similar role
Solid knowledge of financial and accounting procedures
Experience using financial software
Knowledge of financial regulations
Experience supporting internal and external audits
Excellent analytical and numerical skills
Excellent skills in management of time
Strong ethics, with an ability to handle confidential data
Substantial experience working with Partner
Worked for an International Development Organisation
Advanced MS Excel skills
Desirable
Proven experience of NGO/ INGO as an accountant/Finance officer.
Proven experience of planning and budgeting
Proven experience in donor financial reporting.
Experience in Monthly closing of accounts and reconciliations.
IPSAS or related to it
Skills/Abilities
Essential
Good communication skills
Numerate and commitment
Able to work to deadlines and under pressure.
Able to organise own workload and use own initiative.
Good computer skills (MS Office, Google Suite)
Desirable
An understanding of restricted donor project accounting, including compliance, budgeting and reporting
Capacity building and training skills
Financial report writing skills
Personal Qualities
Committed Christian with a personal relationship with God
Committed to Tearfund's Mission, Values and Beliefs
Team player – practical, desire to support the Tearfund team and partner staff
