The Human Resources officer is key member of the Human Resources Department to provides professional human resource management services to PIH-SL managers and staff. This includes supporting the Human Resources Director in providing strategic policy and operational advice in the areas of recruitment, remuneration, performance management, training and development, health and safety and industrial relations
Essential Duties and Responsibilities:
Offering counseling services and psychosocial support to employees.
In Collaboration with the HR Team, participate in the recruitment and disciplinary processes.
Work with recruitment specialist to perform recruitment activities, employee background checks and verify information before filing.
Support the HR Director in communicating policies pertaining to Human Resources, compensation and benefits to staff.
Conduct exit interviews for separated staff and notify the HR Director of any concerns.
Collect and analyzing accurate employee data for the purpose of decision making.
Adhering to regulatory standards in accordance with Sierra Leone labour Laws.
Work with the HR Director in overseeing employee orientation and training in line with PIH Mission, Values and Leadership expectations.
Liaising between employees and management on matters relating to employee relations.
Managing employee complaints and disciplinary procedures.
Set up and maintain adequate staff records management system including but not limited to staff files, leave records and accrued leave report, medical insurance, warning letters, NASSIT registration for easy access and reference
Prepare monthly payroll changes and submit to HR Director for review.
Establish staff contract database and extend all contracts as deem necessary
Support the Director of Human Resources in ensuring that ALL approved policies and procedures are understood and implemented by all staff in Kono site.
Ensure that all HR documents and information for the site is distributed in a reliable and efficient manner.
Ensure compliance with HR policies and procedures in the site.
Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records up to date
Maintain accurate and up to date staff list for quick reference and access
Manage staff absence and tracking system (Leave and sick)
Work with HR Director to ensure that all staff are issue with right contracts including contract extension.
Prevention of Sexual Exploitation, Abuse and Harassment:
At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Education and Work Experience Requirements:
A minimum of three years’ relevant work experience in Human Resources
Experience working in Human Resources for an international NGO with donor-funded projects
Diploma or Bachelor's degree in Human Resources Management, Business management or similar
Highly numerate with strong Excel skills and adequate writing skills
Experience working with individuals of various skill sets and cultures.
Excellent facilitation, oral and interpersonal communication, and presentation skills including excellent writing skills.
Excellent planning and prioritization skills as well as creative problem-solving and analytical skills.
Strong project management and time management skills; highly organized and detail-oriented.
Ability to work independently and effectively in high-pressure, fast-paced environment and handle multiple priorities simultaneously.
Ability to work with patience, humility, and a sense of humor.
