The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
The position is located in the FAO Representation in Kenya.
The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
The Operations Assistant will work under the overall supervision of the FAO Representative in Kenya and under the direct supervision of the Head of Operations and in close collaboration with the programme/technical units.
Tasks and responsibilities:
Carry out data entry in FPMIS for creation of entity numbers, concept notes and project openings.
Liaise closely with sector Programme Assistants to ensure that mapping of expenditures is done timely and correctly
Undertake responsibility for preparing and submitting requests for accounting adjustments
Carry out data entry in the staffing tool, to keep it updated by incorporating new budgets, new recruitments and staff movements
Undertake responsibility for updating the FBA dashboard
Review emergency project budgets and prepare drafts for OSP clearance
In close collaboration with project managers, prepare draft budget revisions of emergency projects
Take the lead in the process that leads to the Operational closure of projects, including transfer of assets, submission of terminal reports and filling of the Operational closure form
Ensure timely preparation and submission of all project reports (interim and terminal reports) as stipulated in the donor funding agreements.
Monitor the project dashboards and reports to the head of unit with recommendations for action on projects in condition
Process staff funding changes in GRMS, to reflect the funding breakdown
Ensure the completeness and quality of data and documentation in FPMIS for all assigned projects
Perform other duties as required.
Candidates Will Be Assessed Against The Following:
Minimum Requirements:
University degree in social sciences, Education, Community Development, Programme Management or related Field
10 years of relevant experience in operations, project cycle, finance, budgeting, admin or related fields
Working knowledge of English and Kiswahili
Must be Kenyan Nationality
Technical/Functional Skills :
Work experience in UN regulations and procedures will be an added advantage.
Proficiency in the use of Computer Applications MS Word, MS Excel, MS PowerPoint.
Good communication skills.
Excellent analytical, presentation and reporting skills.
