Job Summary:

Provides technical assistance and support to American Indian Alaska Native (AIAN) programs. Collects, compiles, and analyzes information relevant to programs. Provides administrative and project support, in addition to communication efforts related to program management and execution. Ensures compliance with internal and external regulations. Monitors budget for the AIAN Collaboration Office and develops monitoring system for reviewing project status. Ensures completion of program while adhering to budget, scope, and schedule requirements. Supports development/reviews of work plans, needs assessment, prepares presentations, and supports other related program objectives and deliverables. Additionally, the proposed Collaboration Specialist (Program Officer II) must possess sufficient knowledge, experience, and capabilities to expand the work of the AIAN Collaboration Office.

Accountabilities:

• Provides support to program management such as troubleshooting, updates work plans, coordinates travel arrangements and monitors program activities.
• Tracks performance against Financial Cost Objective (FCO) ID, project timelines, budget, objectives, and deliverables.
• Facilitates communication by answering partner inquires and monitoring project websites.
• Designs, implements, and coordinates specific program activities and may conduct research to achieve program goals.
• Works with Project Manager and assists with developing budgets, proposals, managing grants, project materials, and information.
• Collects, compiles and analyzes information relevant to the program.
• May provide administrative support as needed by writing, reviewing, and translating reports on a quarterly basis.
• Provides technical assistance and support to program.
• Reviews and contributes to work plans for AIAN Collaboration Office.
• Documents and shares project accomplishments, challenges, and lessons learned among internal and external partners.
• Serves as the liaison for internal units, such as finance, contracts, centers, etc.
• Supports program/project teams administratively and technically to provide high quality deliverables to clients.
• Develops reports, briefing papers, press releases, and presentations as necessary for one or multiple projects/programs.
• Ensures timely implementation, and monitors project activities against work plans.
• Identifies resource development opportunities and supports development of proposals.
• Assists with budgeting and writing proposals.
• Serves as the liaison with government officials, local communities, and other organizations.
• Provides technical input to projects, including monitoring and evaluation.
• Supervises and mentors contractual staff and provides training on systems, policies, and regulations as needed.

Applied Knowledge & Skills:

• Working knowledge of concepts, practices and procedures with AIAN Early Childhood program design.
• Excellent oral and written communication skills.
• Strong and demonstrated program/project management skills.
• Ability to problem solves and implements corrective action as needed.
• Ability to prepare reports and provide information to management in a timely matter.
• Excellent people skills.
• Strong budget and administrative skills.

Competencies:

• There are 31 FHI360 development competencies. The focus for this particular job will be:
• Project Management (Planning and Time Management) - Accurately scopes out length and difficulty of tasks (sets objectives/goals/measures). Breaks down work into steps, schedules, task/people assignments. Marshals people, time, and resource efficiently. Arranges information in a useful manner, and orchestrates multiple activities at once.
• Creating and Managing Systems and Processes – Recognizes the need for standardization and balances client and organization need in systems design. Anticipates the effects of process change on people while optimizing task efficiency and simplicity.
• Problem Solving – Analyzes problems, seeks input from others and considers a variety of solutions. Chooses most efficient and effective solutions with attention to the impact that solution has on other projects and tasks.
• Employees are expected to possess, or have high-potential for development of these three fundamental competencies.

Problem Solving & Impact:

• Works on problems of diverse scope that require review of various factors.
• Exercises good judgment with selecting methods and techniques to determine appropriate action.
• Builds productive working relationships internally and externally.
• Decisions may cause delays and affect a work unit or area within a department.

Supervision Given/Received:

• Receives little instructions on routine work. Receives methods and procedures on new projects or assignments.
• May provide guidance to other personnel.
• Typically reports to a Manager/ Associate Director/ Director.

Education:

• Bachelor's Degree or its International Equivalent Education, Educational Administration, Early Childhood Education, Public or Business Administration, Public Policy or Related Field.
• ​Project Management (PM) Certification preferred.
• Understanding of diversity of Tribal Language and Cultures preferred.

Experience:

• Typically requires a minimum of 5-8 years’ experience with program management, US Government rules and regulations.
• Minimum of 3 years experience working in AIAN communities strongly preferred.
• Articulate and professional and able to communicate in a clear, positive fashion with clients and staff.
• Must be able to read, write, and speak fluent English; fluent in host country language as appropriate.
• Prior team lead experience preferred.
• Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
• International or Domestic (US) Program Development or Program management preferred.

Source:https://fhi.wd1.myworkdayjobs.com/en-US/FHI_360_External_Career_Portal/job/USA-Any/Program-Officer-II--Head-Start-Programs-_Requisition-2021201122