Under the close supervision and guidance of the supervisor, the programme assistant supports the respective section through providing a range of procedural, administrative, operational support in developing, implementing, executing and monitoring their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations. The staff will serve specifically the COVID-19 response project implemented jointly by UNICEF, other UN Agencies and the local and international partners.
Support to programme development, planning and execution
- Compiles data and information on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.
- Prepares and maintains records pertaining to programme planning and development for his/her respective section.
- Carries out transactions in VISION ensuring programme results, activities and programme coding are as project plans and makes amendments and alterations as per section revisions when necessary.
- Supports the processing of contracts for consultants and external partners pertaining to the project.
- Arranges meetings, workshops and training courses pertaining to programme development, and provides support in making the necessary logistical arrangements.
- Following up both internally with the Operations section and externally with other UN agencies and counterparts to ensure supplies for programme implementation are delivered in a timely and accurate manner.
- Supports logistic arrangements of the project in close cooperation with Operation section.
Support to monitoring programme results
- Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
- Monitors budgets and financial expenditures of the project, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
- Prepares and maintains records, documents and control plans for the monitoring of project/programme implementation.
Support in programme review and reporting
- Compiles and organizes information and data pertaining to the donors.
- Compiles and organizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to the project to support the office in optimizing use of programme funds.
Support in Knowledge Management and capacity building
- Gathers and shares information as needed in support of improving the processes and daily operations of the section.
- Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by drafting necessary correspondence, compiling data reports and maintaining relevant records.
To qualify as an advocate for every child you will have…
- Completion of secondary education preferably supplemented by technical or university courses related to the work of the organization.
- A minimum of five years of progressively responsible administrative or clerical work experience is required;
- Familiarity with emergency is considered as an asset;
- Relevant experience in a UN system agency or organization is considered as an asset.
- Thorough knowledge of UNICEF administrative policies and procedures is an asset;
- Strong organizational, planning and prioritizing skills and abilities;
- High sense of confidentiality, initiative and good judgment;
- Ability to work effectively with people of different national and cultural backgrounds;
- Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint, SAP;
- Strong office management skills.
- Fluency in English and Azerbaijani languages.