The Animal Production and Health Division (NSA) promotes and facilitates the sustainable development of the livestock sector, integrating scientific and technical expertise and policy advice. It hosts technical networks in the areas of animal health, genetics, feed and animal husbandry and provides analysis, policy dialogue (including intergovernmental bodies) and technical assistance. It also supports emergency responses, mostly in animal health, and the FAO's priority programme (PPA) actions to promote the One Health (OH) approach in FAO's programmes and divisions implemented by the Joint Centre for Zoonoses and Antimicrobial Resistance (CJWZ).
This position is located in the Animal Production and Health Division at FAO headquarters in Rome, Italy. The FAO Animal Health Service is primarily concerned with aspects related to the prevention, detection and timely response to health threats of animal origin (zoonotic diseases, transboundary animal diseases, production diseases, diseases of wildlife, arthropod-borne diseases, food safety, antimicrobial resistance) that affect public health, efficiencies, sustainable livestock production. NSAH capacity development work ensures the strengthening of veterinary systems at national and regional level and bridges agriculture development, public health and ecosystem health.
Main Purpose:
The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.
Supervision Received Exercised:
The Programme Assistants works under the overall supervision of the Chief, NSAH and immediate supervision of the Programme Officer (Head of the Programming Unit, NSAH) and receives guidance from a higher graded Programme/Office Assistant. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.
The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.
Key Functions Results:
Collect and compile data on programme/project activities to support reporting on programme/project delivery.
Provide information on programme/project expenditures and status of programme/project budget.
Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts.
Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries.
Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements.
Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments and procurement.
Perform other duties as required.
Technical Skills:
Good knowledge of corporate information systems.
Good knowledge of common administrative and financial rules and regulations.
Good knowledge of communication and documentation standards.
Candidates Will Be Assessed Against The Following:
Minimum Requirements:
Education:
Secondary School Education.
Experience:
Three years of relevant experience in financial and/or administrative support work.
Languages:
Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of one of the other official FAO languages (Arabic, Chinese, French, Russian or Spanish).
IT Skills:
Good knowledge of the MS Office applications, Internet and office technology equipment.
