Position Title : Project Officer (Monitoring and Evaluation)
Duty Station : Peshawar, Pakistan
Classification : Professional Staff, Grade P3
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 29 August 2017
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
- Internal candidates
- Qualified applicants from the following NMS countries:
Antigua and Barbuda, Bahamas, Botswana, Belize, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland,
Timor-Leste, Trinidad and Tobago, Holy See, Saint Vincent and the
Grenadines, Vanuatu, Samoa
Under the direct supervision of the Chief of Mission (CoM) in Islamabad and in close coordination with the Senior Programme Manager, the successful candidate will assume a principle managerial role of the IOM- INL (Bureau of International Narcotics and Law Enforcement Affairs) Project with a particular focus on monitoring, oversight and reporting of grants implemented by various stakeholders funded by INL in Pakistan. S/he will be responsible for all Monitoring, oversight and reporting of grants and producing relevant reports, data and analysis based on Monitoring & Oversight of activities and findings.
Core Functions / Responsibilities:
- Develop the framework for Programme Monitoring and Evaluation, in coordination with the donor, ensuring that monitoring and evaluation arrangements comply with donor agreements and programme requirements.
- Oversee project team effectively to ensure comprehensive and detailed coverage of projects throughout all stages of the implementation and to provide relevant information for performance management and evaluation of programme activities.
- Monitor and review existing monitoring mechanisms and reporting documents including but not limited to project-level M&E plans, data collection tools, Site Visit Notes and Final Evaluation
Reports and strengthen where necessary.
- Develop comprehensive and effective evaluation mechanisms for the IOM-INL project in accordance with the M&E plan.
- Develop and Strengthen tools and systems, in coordination with IOM senior management and the donor, to provide for:
- Greater versatility in grant design in relation to specific recipient communities;
- Streamlined information cycles;
- Improved adherence to programme standards and better responsiveness to issues arising during implementation.
- Guide the regular sharing of M&E findings with relevant stakeholders and ensure that monitoring data is discussed in the appropriate forums in a timely manner.
- Interact with the donor on a regular basis, to share monitoring systems and findings, and discuss avenues for improvement if necessary.
- Guide the process of identifying the key performance questions, indicators and parameters for monitoring of program performance and achievements, and for preparing evaluations; review and analyse monitoring reports and identify the causes of potential bottlenecks in project implementation and identify corrective measures where necessary.
- Build and strengthen the capacity of the Project team through the recruitment and training of experienced staff, in coordination with the Resource Management Unit.
- Develop M&E trainings and other capacity buildings tools, in coordination with the M&E Manager, targeted for the project staff.
- Manage the project budget by ensuring that the project funds are disbursed properly and expenditure is in accordance with the approved allocation, and propose corrective measures in coordination with the Senior Resources Management Officer;
- Prepare periodic financial reports as required by the donor in coordination with Resource
Management unit of the mission;
- Prepare reporting on monitoring activities, for inclusion in Program Quarterly Report; ensure overall revision of reporting documents including but not limited to M&E activity plans and Final Evaluation Reports to ensure adherence to project objective, for submission to the donor.
- Contribute to the strategic planning of the IOM -INL activities.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
- Master’s degree in Political or Social Science, Business Administration, International Relations or a related field from an accredited academic institution with five years of relevant professional experience; or
- University degree in the above fields with seven years of relevant professional experience.
- Proven experience in multi-year project management and coordination;
- Substantial experience in the design and implementation of monitoring and evaluation plans in grants, preferably with experience in the field of research, monitoring and/or evaluation;
- Proven experience with strategic planning approaches, M&E methods and approaches, planning and implementation of M&E systems, information/data analysis and report writing;
- Experience in liaising with governmental, national and international institutions an advantage;
- Strong ability to understand, develop and implement administrative and financial control procedures;
- Previous work experience in Central or South Asia, particularly on similar programming advantageous;
- Previous work experience in infrastructure and agriculture projects advantageous;
- Sound knowledge of development programme planning and implementation objectives;
- Ability to use Access databases and Microsoft Excel, Access, Outlook and Word software;
- Ability to conduct qualitative and quantitative data analysis;
- Sound knowledge of research methodologies.
Languages: Fluency in English is required. Working knowledge of Urdu and/or other local language is an advantage.
- Accountability – takes responsibility for action and manages constructive criticisms;
- Client Orientation – works effectively well with client and stakeholders;
- Continuous Learning – promotes continuous learning for self and others;
- Communication – listens and communicates clearly, adapting delivery to the audience;
- Creativity and Initiative – actively seeks new ways of improving programmes or services;
- Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
- Performance Management – identify ways and implement actions to improve performance of self and others;
- Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
- Professionalism - displays mastery of subject matter;
- Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
- Technological Awareness - displays awareness of relevant technological solutions;
- Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
- Internationally recruited professional staff are required to be mobile.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
- Appointment will be subject to certification that the candidate is medically fit for appointment,
- accreditation, any residency or visa requirements, and security clearances.