Senior Procurement Assistant

United Nations High Commissioner for Refugees

Budapest, Hungary

Experience: 0 to 3 Years

Skill Required: HR and Admin

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
  • In compliance with procurement rules and procedures, support the related procurement activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
  • Apply UNHCR's sourcing & procurement strategy when planning and/or purchasing commodities and services.
  • Examine purchase requisitions to ensure conformity and liaise with requesters when necessary.
  • Prepare Requests for Quotation as well as formal tender documents.
  • Actively support Evaluation Committees within the AoR.
  • Produce bid tabulations and prepare Purchase Orders for approval.
  • Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
  • Administer contracts and update vendor performance evaluation in coordination with the Contract Manager
  • Provide information on all procurement activities within the AoR.
  • Provide guidance on procurement activities by Partners, as well as evaluation of Partners¿ procurement capacity. Participate in Multi-Functional Teams (MFTs) formally reviewing Partners qualification.
  • Support CBI activities within AoR.
  • Maintain accurate and comprehensive records on procurement activities and provide reports and updates periodically, and on request. Compile statistical information on procurement related matters that will assist in decision making.
Minimum Qualifications:
  • Education & Professional Work Experience
  • Years of Experience / Degree Level
  • For 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
Language Requirements:
  • For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
  • For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
  • For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.